Invoices for Factoring - Finnish Banks
This page contains some guidance about where to enter information in order for it to be included correctly in Invoices for Factoring export files when they are produced using the following Factoring Banks: Finvoice (FIN), Handelsbanken (FIN), Nordea (FIN), Osuus Pankki (FIN) and Sampo (FIN).
Finvoice (FIN) Configuration
- In the Banks setting in the Purchase Ledger, create a record for your Factoring Bank and enter the following information:
- Name.
- Address, using the first, second and third Address fields (street in the first field, town in the second field and past code in the third).
- VAT Reg. No. (will be exported in the <FactoringPartyIdentifier> tag).
- Factoring Type Code (will be exported in the <FactoringTypeCode> tag).
- In the Contact Code field, use 'Paste Special' to choose a Contact record in which you have specified an ANA Code (on the 'Terms' card). This should be the Bank's organisation unit (OVT-tunnus) and will be exported in the <eb:PartyId> tag for the Receiver (inside the <eb:To> tag).
- Again in the Banks setting, create a record for your own Bank. Specify the BIC (SWIFT) and the Account (IBAN).
- In the Company Info setting:
- Ensure the Company Name, telephone and fax numbers, email address and www address are correct.
- Enter your company's address in the first two Address fields (street in the first field, post code and town in the second field) and the Country field. The Country must use the two-character ISO 3166 format (i.e. "FI"), and should be connected to a record in the Countries setting that will supply the Country Name. Any text in the third Address field will be exported in the <SellerPostOfficeBoxIdentifier> tag.
- Enter your company Registration Number in the Reg. No. field.
- Enter your Company VAT Registration Number in the VAT Reg. No. field.
- Enter your company's organisation unit (OVT-tunnus) in the ANA Code field. This will be exported in the <SellerOrganisationUnitNumber> tag.
- In the Bank Code field, choose the Bank from step 2 using 'Paste Special',
- If you enter the town where your company is located in the Home Community field, it will be exported in the <SellerHomeTownName> tag.
- In the Factoring Export setting:
- Ensure the Contract Number is correct and that the field isn't blank.
- In the Bank field, choose the Factoring Bank from step 1 using 'Paste Special'.
- In the Factoring Text field, choose a Standard Text record using 'Paste Special'. The Text in this record will be exported in the <FactoringFreeText> tag.
- In the Contact records for each Customer:
- Specify the Customer's VAT Registration Number. This will be copied to each Invoice and exported from there.
- Enter the Customer's Company Registration Number in the Reg. No. 1 field. If specified, this will be exported in the <BuyerOrganisationTaxCode> tag. If not, the Customer's VAT Registration Number will be exported in the same tag.
- Enter the address using the second and third Invoice Address fields (street in the second field, post code and town in the third field) and the Country field (Country must use the two-character ISO 3166 format and should be connected to a record in the Countries setting that will supply the Country Name). Any text in the first Invoice Address field will be exported in the <BuyerSiteCode> tag, while text in the fourth field will be exported in the <BuyerPostOfficeBoxIdentifier> tag. In all cases, this information will be copied to each Invoice and exported from there.
- Enter the Customer's organisation unit (OVT-tunnus) in the ANA Code field (on the 'Terms' card). This will be exported in the <BuyerOrganisationUnitNumber> tag.
- Ensure the telephone number and email address are correct.
- If a Customer is a private individual, set the Type to "Person" (on the 'Company' card).
- Mark the No Factoring box for any Customer whose Invoices are not to be exported.
- The Finvoice Settings setting in the Sales Ledger is only available if the VAT Law in the Company Info setting is set to "Finnish". In this setting:
- If you outsource your invoicing to an accounting bureau, the BIC (SWIFT) of the bank of the accounting bureau should appear in the <eb:PartyId> tag for the Intermediator (inside the <eb:From> tag), instead of the BIC (SWIFT) from your own bank (step 2). Enter the BIC (SWIFT) of the bank of the accounting bureau in the Intermediator field.
- If you issue an Invoice to a private individual, the export file should contain an <EpiPaymentInstructionId> tag for that Invoice, containing text that you have agreed with your bank. Enter this text in the Beneficiary ID field: it will be included in the export file if the Type in the Contact record for a Customer is "Person" (step 5f above).
- Choose the version of Finvoice supported by the Factoring Bank.
Invoices
- If you enter an Our Reference in an Invoice, it will be included in the export file (in the <SellerContactPersonName> and <SellerReferenceIdentifier> tags). The Our Reference field will take its default from the Person record of the user who creates an Invoice.
- If you enter a Contact Person in the Attention field in an Invoice, it will be included in the export file (in the <BuyerContactPersonName> tag).
- If you specify a Cust. Ord. No. in an Invoice, it will be included in the export file in the <OrderIdentifier> tag. If there is no Cust. Ord. No. but there is an Order No. (i.e. the Invoice was created from a Sales Order or a Delivery), this will be exported instead.
Exporting
- If you do not specify a Currency in the specification window, Invoices in EUR will be exported (only).
Handelsbanken (FIN), Nordea (FIN), Osuus Pankki (FIN), Sampo (FIN) Configuration
- In the Company Info setting:
- Ensure the Company Name is correct.
- Enter your Company Registration Number in the Reg. No. field.
- In the Factoring Export setting, ensure the Contract Number is correct and that the field isn't blank.
- In the Contact records for each Customer:
- Specify the Customer's VAT Registration Number (non-numeric characters will be removed by the export process).
- If the Customer is one to whom you will send E-Invoices (i.e. if the All Customers option is selected on the 'E-Invoices' card in the Electronic Invoices Settings setting in the System module, or the Customer has a record in the Electronic Invoices Customers Data setting in the Sales Ledger), enter the address using the second and third Invoice Address fields (street in the second field, post code and town in the third field). Otherwise, enter the address using the first and second Invoice Address fields.
- Ensure the country and telephone and fax numbers are correct. For Nordea (FIN) and Handelsbanken (FIN) only, the country should be connected to a record in the Countries setting that will supply the Country Name.
- Customer Numbers should contain a maximum of six characters (Handelsbanken and Nordea) or ten characters (Osuus Pankki and Sampo).
- Mark the No Factoring box for any Customer whose Invoices are not to be exported.
Invoices
- The maximum number of digits that you can use in Invoice Numbers is ten.
- If you enter a Contact Person in the Attention field in an Invoice, it will be included in the export file.
Exporting
- If you do not specify a Currency in the specification window, Invoices in EUR will be exported (only).
- In addition to the main export file for the Factoring Bank, a second text file summarising the content of the main file will be saved in the folder containing your Standard ERP application.
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Export functions in the Sales Ledger and Integration modules:
- Introduction
- Analytical Cash Flow
- Customer Statistics
- Customer Turnover History
- Customer/Item Statistics
- Direct Debit to Hansabank
- Intrastat Invoices
- Intrastat Invoices (UK)
- Invoice Rows
- Invoices
- Invoices for Factoring, including:
- Danish Banks (includes NORD finans (DK))
- Finnish Banks (includes Finvoice (FIN), Handelsbanken (FIN), Nordea (FIN), Osuus Pankki (FIN) and Sampo (FIN))
- Norwegian Banks (includes Bedriftsfinans, eCredit, Factoring Finans (NOR), Gjensidige Bank (NOR), Kredittstyring, NORD finans, Nordea Finans and SG Finans (NOR))
- Swedish Banks (includes Faktab Finans, Handelsbanken (SWE), Intrum Justicia, Nordea (SWE) and SEB)
- Item Statistics
- Item Turnover History
- Items to Fiscal Printer Fi550
- Open Invoices
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