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This text refers to program version 8.0  

Write Off Invoices

This function allows you to begin the process of writing off one or more Invoices. This might be necessary when you know with certainty that any outstanding Invoices for a particular Customer will not be paid, for example because of bankruptcy. You can also use this function if you need to write off small differences remaining on the Sales Ledger.

When you run the function, it will create a single record in the Receipt register. In this Receipt, it will be assumed that the outstanding amount of each of the selected Invoices is to be written off. The Receipt will not be marked as OK, so you can modify it (e.g. remove Invoices that you don't want to write off) or delete it as necessary.

The Invoices listed in the Receipt will remain open until you mark the Receipt as OK and save it, after which the outstanding amounts will be written off. If so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Receipts setting, a Nominal Ledger Transaction will be created in which the amounts written off will be debited to the Write Off Accounts specified in each "Writeoff" row. By default, these will be the Write Offs Loss or Write Offs Gain Account specified on the 'Exchange Rate' card of the Account Usage S/L setting, depending on which one you have specified. If you have specified both, the Write Offs Loss Account will be used. If you are using the Post VAT from Receipt Write Offs option on the 'VAT / Tax' card of the Account Usage S/L setting (i.e. you need to claim back VAT for Invoices that you have written off) the amounts written off less VAT will be debited from the selected Write Off Accounts, and the VAT amounts will be debited from the relevant Output VAT Accounts (taken from the VAT Codes in the Invoices being written off).

!	It is recommended that you make an entry to at least one of the fields in the dialogue box shown below. Leaving all the fields blank will mean you will write off all outstanding Invoices when you mark the resulting Receipt as OK.

On selecting the function, the following dialogue box appears:

Invoices

Range Reporting    Numeric

If you want to write off the outstanding amount on a particular Invoice, enter its Invoice Number here. You can also enter a range of Invoice Numbers separated by a colon (:).

Customer

Paste Special    Customers in Contact register

Range Reporting    Alpha

Enter the Number of a Customer whose unpaid Invoices you wish to write off.

Due More Than

If you need to write off Invoices that are overdue by more than a particular number of days, enter that number of days here.

Max Amount in BC1

If you need to write off Invoices where the amount outstanding is less than a particular figure, enter that figure here.

Note that the Max Amount will be treated as a figure in your home Currency (i.e. in Base Currency 1). The function will first convert the outstanding amount on an Invoice in a foreign Currency to your home Currency before comparing it to the figure in this field.

Click the [Run] button in the Button Bar to run the function. It will create a single Receipt and save it in the Receipt register, and you will be returned to the 'Maintenance' list window.

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Maintenance functions in the Sales Ledger:

• Introduction
  

• Create Down Payment Invoices from Receipts
  

• Create Interest Invoices
  

• Create Mails from Invoices
  

• Create Open Invoice Customer Statement E-mail
  

• Create Periodic Customer Statement E-mail
  

• Delete Unused Items
  

• OK Invoices, OK Invoices (Non Stop)
  

• Recreate Reference Field
  

• Transfer to Bad Debtors
  

• Update Customer Classification
  

• Write Off Invoices

Go back to:

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

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