Search HansaManuals.com HansaManuals Home >> Standard ERP >> Sales Ledger >> Maintenance Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.0 Write Off Invoices This function allows you to begin the process of writing off one or more Invoices. This might be necessary when you know with certainty that any outstanding Invoices for a particular Customer will not be paid, for example because of bankruptcy. You can also use this function if you need to write off small differences remaining on the Sales Ledger.When you run the function, it will create a single record in the Receipt register. In this Receipt, it will be assumed that the outstanding amount of each of the selected Invoices is to be written off. The Receipt will not be marked as OK, so you can modify it (e.g. remove Invoices that you don't want to write off) or delete it as necessary. The Invoices listed in the Receipt will remain open until you mark the Receipt as OK and save it, after which the outstanding amounts will be written off. If so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Receipts setting, a Nominal Ledger Transaction will be created in which the amounts written off will be debited to the Write Off Accounts specified in each "Writeoff" row. By default, these will be the Write Offs Loss or Write Offs Gain Account specified on the 'Exchange Rate' card of the Account Usage S/L setting, depending on which one you have specified. If you have specified both, the Write Offs Loss Account will be used. If you are using the Post VAT from Receipt Write Offs option on the 'VAT / Tax' card of the Account Usage S/L setting (i.e. you need to claim back VAT for Invoices that you have written off) the amounts written off less VAT will be debited from the selected Write Off Accounts, and the VAT amounts will be debited from the relevant Output VAT Accounts (taken from the VAT Codes in the Invoices being written off).
On selecting the function, the following dialogue box appears:
--- Maintenance functions in the Sales Ledger:
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