Official Invoice Serial Number

In some countries, it is a legal requirement that all Invoices be given an Official Invoice Number. Each company that issues Invoices will be assigned a number sequence to be used for this purpose, perhaps supplied pre-printed on Invoice stationery. You should specify that number sequence here.

This setting only has provision for a single official number sequence. If your requirements are more complex (e.g. you need several official number sequences, or you need to use official number sequences in other registers as well as with Invoices), leave the Official Invoice Serial Number setting empty and use the Legal Record Numbers setting instead. You must use the Legal Record Numbers setting in Angola, Argentina, Bolivia, Croatia, Portugal and Russia.

To work with this setting, first ensure you are in the Sales Ledger and then click the [Settings] button in the Navigation Centre or use the Ctrl-S/⌘-S keyboard shortcut. Double-click 'Official Invoice Serial Number' in the resulting list. The 'Official Invoice Serial Numbers: Inspect' window opens:

Enter the number sequence in the From and To fields and then click the [Save] button to save changes and close the window. To close the window without saving changes, click the close box.

When you enter an Invoice and save it for the first time, the next number from this sequence will be placed in the Official Serial Number field in the header. When you receive payment for an Invoice, you can find the Invoice in the 'Paste Open Invoices' window by searching for the Invoice Number or the Official Serial Number.


Settings in the Sales Ledger:

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