 Introduction to the Personnel Payment Register
Entering a Personnel Payment
Inspecting Personnel Payments, Marking as OK and Posting to the Nominal Ledger
Printing Payment Forms and Cheques from Personnel Payments
Invalidating Personnel Payments
Operations Menu - Personnel Payments
Create Menu - Personnel Payments
 Tutorials for Standard Accounts
Search HansaManuals.com HansaManuals Home >> Standard ERP >> Expenses >> Personnel Payment Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 4.2 Inspecting Personnel Payments, Marking as OK and Posting to the Nominal Ledger After entering a Personnel Payment and checking that it is correct, you should mark it first as Ordered and then as OK. Depending on the payment method you are using, you can tick the Ordered and OK boxes at the same time. But if you are paying by cheque, there will be a delay between the ordering of the Payment and the clearing of the funds from your company's bank account, so you may need to tick the OK box at a later date.In such a situation, when you issue the cheque, enter the Payment in the usual way and tick the Ordered box but not the OK box. This causes the Personnel Payment record to be locked, so that, after saving, you will no longer be able to change it. If you are using Windows or Mac OS X, you can order several Payments at once by highlighting them in the 'Payments: Browse' window and selecting 'Order' from the Operations menu. When you receive a statement from the bank, you can reconcile it with the ordered Personnel Payments. When a Payment agrees with your bank statement, tick the OK check box and save it. If so defined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Personnel Payments setting, a Nominal Ledger transaction will be generated. Again, if you are using Windows or Mac OS X, you can mark several Payments at once as OK by highlighting them in the 'Payments: Browse' window and selecting 'OK' from the Operations menu. If an Ordered Payment is not included on the statement (perhaps because the cheque bounced or was lost), highlight the relevant rows in the Payment in turn by clicking the row number and then press the Backspace key (Windows/Mac OS X) or long tap on the row number on the left of the relevant row and select 'Delete Row' from the resulting menu (iOS/Android). A red line will be drawn through the row. When you mark the Payment as OK and save, rows with red lines will not be included in the resulting Nominal Ledger Transaction. If the Payment contains many rows and you need to apply a red line to every one, a short cut is to mark it as OK, save it and then use the 'Invalidate' function on the Record menu (which has a 'cog' icon if you are using iOS or Android). An example Nominal Ledger Transaction created from a Personnel Payment record is illustrated below. In normal circumstances, the Transaction will include a single credit posting to the bank or cash Account specified in the Payment Mode (or more than one credit posting if you have specified Payment Modes in any of the rows). The Transaction will include separate debit postings corresponding to the rows in the Personnel Payment, posting to the Accounts specified in the Person records of the members of personnel being paid. Tags/Objects on the debit side will be taken from the corresponding row in the Personnel Payment, while those on the credit side will be taken from the Payment Mode.
--- The Personnel Payment register in Standard ERP:
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