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This text refers to program version 8.0  

Opening Balances in the Sales Ledger - Payment Modes

Before entering the first opening balance in the Sales Ledger, there is a single setting that you need to check if you will be entering Receipts for the fiscal year to date.

Use the [Switch Module] button in the Navigation Centre to enter the Sales Ledger and click the [Settings] button, also in the Navigation Centre. In the subsequent list window, double-click on 'Payment Modes'.

Payment Modes represent the different methods that your Customers will use to pay your Invoices and which you will use to pay your Suppliers. Typical examples are cash, cheque, direct debit and credit card. If necessary, each Payment Mode can post to a different Account, to represent payments into or from different bank accounts, into or from petty cash or by credit card. In other words, you should have a separate Payment Mode for each bank account that will issue or receive payments.

If you imported the template Chart of Accounts supplied with Standard ERP as described on the Importing Set-up Data page, you will also have imported some basic Payment Modes. If you have modified the Chart of Accounts supplied, or you have created your own, ensure that the Account Numbers shown in the second column now refer to the correct Account e.g. the bank or cash Accounts that are to be debited when monies are received and credited when payments are made (remember, you can use 'Paste Special' (Ctrl-Enter/⌘-Enter) if necessary).

To create a new Payment Mode, simply click in the first blank row and enter a unique Code. Then enter the other details as appropriate, referring to this page if necessary. Referring to the 'Sales Ledger' manual for details, click flips B-E to complete the entry.

It is recommended that you enter your most commonly used Payment Mode in the first row of this setting, as this Payment Mode will be offered as a default in each new Receipt and Payment that you create.

Click [Save] when you have finished. Then, close the 'Settings' list using the close box.

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