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Operations Menu - Purchase Invoice - Print Cash IN-OUT

This page describes the 'Print Cash IN-OUT' function on the Operations menu in the Purchase Invoice record window. If you are using iOS or Android, the 'Print Cash IN-OUT' function is on the Tools menu (with 'wrench' icon).

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You will usually use the 'Print Cash IN-OUT' command for Purchase Invoices that are Cash Notes (i.e. their Payment Terms are of the "Cash" Type), when you need to print a cash receipt for your records. There is a legal requirement in the Baltic States to keep printed records of all cash transactions. This function requires the Cash Book module to be present.

You can also print cash receipts in batches. To do so, first change to the Cash Book module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Forms] button, also in the Navigation Centre and double-click 'Cash Out Invoices' in the 'Forms' list window. If you are using iOS or Android, tap the [Routines] button in the Navigation Centre and then tap [Forms]. Tap 'Cash Out Invoices' in the 'Forms' list window. In all cases, enter the Invoice Number (or range of Numbers) that you want to be printed and press [Run].

To specify the Form Template that will be used when you print Cash Out Invoices both singly and in batches, follow these steps using Windows or Mac OS X (not iOS or Android):

1. Design the cash document using the Form Template register. Use the 'Properties' function on the Operations menu to name the Form Template (in this description, we have used the name "CASH_OUT_INV") and to assign it a Form Type of "Cash Out Invoices".
   

2. Select the Cash Book module using the [Switch Module] button in the Navigation Centre.
   

3. Click the [Forms] button in the Navigation Centre. The 'Forms' list window will be opened: highlight 'Cash Out Invoices'.
   

   

4. Select 'Define Form' from the Operations menu:
   

   

5. In the subsequent 'Form Definition' window, enter "CASH_OUT_INV" in the Form Template field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
   

   

6. Click [Save] to save the form definition. From now on, the Form Template that you have designed will be used, both from the 'Forms' function in the Cash Book module and when you select 'Print Cash IN-OUT' from the Operations or Tools menu when viewing a Purchase Invoice.

You must save the Purchase Invoice before you can use this function, but you do not need to mark it as OK.

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The Purchase Invoice register in Standard ERP:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Connect to Prepayment
    

  • Not Reconciled POs
    

  • Item Search
    

  • Open Tax Matrix
    

  • Print Cash IN-OUT
  
  
• Create menu

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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