Operations Menu - Payment - Print Cash IN-OUT
This page describes the 'Print Cash IN-OUT' function on the
Operations menu in the Payment record window. If you are using iOS or Android, the 'Print Cash IN-OUT' function is on the Tools menu (with 'wrench' icon).
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You will usually use the 'Print Cash IN-OUT' command for Payments with a cash Payment Mode, when you need to print a cash receipt for your records. There is a legal requirement in the Baltic States to keep printed records of all cash transactions. This function requires the Cash Book module to be present.
You must save the Payment before you can use this function, but you do not need to mark it as OK.
If a Payment includes payments issued to more than one Supplier, separate documents will be printed for each Supplier.
You can also print cash receipts in batches. To do so, first change to the Cash Book module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or macOS, click the [Forms] button, also in the Navigation Centre, and double-click 'Cash Out Payments' in the 'Forms' list window. If you are using iOS or Android, tap the [Routines] button in the Navigation Centre and then tap [Forms]. Tap 'Cash Out Payments' in the 'Forms' list window. In all cases, enter the Payment Number (or range of Numbers) that you want to be printed and press [Run].
To specify the Form Template that will be used when you print Cash Out Payments both singly and in batches, follow these steps using Windows or macOS (not iOS or Android):
- Design the cash document using the Form Template register in the System module. Use the 'Properties' function on the Operations menu to name the Form Template (in this description, we have used the name "CASH_OUT_PAYM") and to assign it a Form Type of "Cash Out Payments".
- Select the Cash Book module using the [Switch Module] button in the Navigation Centre.
- Click the [Forms] button in the Navigation Centre. The 'Forms' list window will be opened: highlight 'Cash Out Payments'.
- Select 'Define Form' from the Operations menu:
- In the subsequent 'Form Definition' window, enter "CASH_OUT_PAYM" in the Form Template field in the first row (you can use 'Paste Special' to ensure the spelling is correct).
- Click [Save] to save the form definition. From now on, the Form Template that you have designed will be used, from the 'Forms' function in the Cash Book module and when selecting 'Print Cash IN-OUT' from the Operations or Tools menu when viewing a Payment.
You can use the fields listed below when you design the Form Template to be used by the Cash Out Payment/Print Cash IN-OUT form. If you do not want to print the decimal places in numeric fields, choose the
Cut Decimals option in the record in the
Values in Text setting for the Language specified in the
Company Info setting.
| Field in Form Template | Prints (from Payment) |
| |
| Header Fields (these print once per document i.e. once for each Supplier included in a Payment) |
| |
| Address | Name from the Contact record for the Supplier (i.e. Supplier Name) |
| Address 1 | First line of the Invoice Address from the Contact record for the Supplier |
| Address 2 | Second line of the Invoice Address from the Contact record for the Supplier |
| Address 3 | Third line of the Invoice Address from the Contact record for the Supplier |
| Address 5 | Fourth line of the Invoice Address from the Contact record for the Supplier |
| Address 6 | Fifth line of the Invoice Address from the Contact record for the Supplier |
| Bank Account | Bank Account from the Contact record for the Supplier |
| Bank Name | Name from the Bank record specified in the Account Operator field in the Contact record for the Supplier |
| Currency | Base Currency 1 |
| Currency Name | Name from the Currency record for Base Currency 1 |
| Customer Name | Name (i.e. Supplier Name) |
| Customer Number | Supplier (i.e. Supplier Number) |
| Day | The day from the Trans. Date. For example, the day from 2 January 2021 will be printed as "2" |
| Month | The month from the Trans. Date. For example, the month from 2 January 2021 will be printed as "1" |
| Month in words | The name of the month in the Trans. Date, taken from the record in the Days and Months setting in the System module for the Language in the current user's Person record |
| Payment Number for Russia | Prints the No. of the Payment with the first three characters removed |
| Serial Number (Number Series) | No. |
| Signature | Name from the current user's Person record |
| Supplier VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier |
| SWIFT | BIC (SWIFT) from the Bank record specified in the Account Operator field in the Contact record for the Supplier |
| To Pay | The total sum issued to a Supplier |
| To Pay in Base Currency 1 | The total sum issued to a Supplier, converted to Base Currency 1 |
| To Pay in Base Currency 2 | The total sum issued to a Supplier, converted to Base Currency 2 |
| To Pay in Text | Prints the total sum issued to a Supplier as a phrase. The phrase is constructed using the relevant record in the Values in Text setting for the Language in the current user's Person record or in the Company Info setting |
| Transaction Date (transdate) | Trans. Date |
| Year | The year from the Trans. Date. For example, the year from 2 January 2021 will be printed as "2021" |
| |
| Invoice Table (The following fields allow you to add a table to the Form Template listing the payments that you issued to a particular Supplier. You should specify a Line Height in these fields, and set the Format to "Header".) |
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| Credit Value | Sent Value |
| Invoice Number | Supp. Inv. No. |
| Invoice Number 2 | Purchase Invoice Number |
| Sales Account | Creditor Account |
Please refer
here for details about the standard fields that you can also include in the Form Template.
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The Payment register in Standard ERP:
Go back to:
Introduction to the Payment Register
