Use this function to print records from the Electronic Purchase Invoice register.
You can also print an individual Electronic Purchase Invoice by opening the record and clicking the Printer icon (Windows/Mac OS X) or selecting 'Print' from the File menu (all platforms). To print an Electronic Purchase Invoice to screen, click the Preview icon (Windows/Mac OS X only).
You can use the fields listed below when you design the Form Template to be used by the Electronic Purchase Invoice form. If you do not want to print the decimal places in numeric fields, choose the
| Field in Form Template | Prints (from Electronic Purchase Invoice) |
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| Header Fields (these print once per Electronic Purchase Invoice) |
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| Address | Name (if you are using the Organisation Name option in the Form Settings setting) and Invoice To Address (from 'Inv. Address' card). This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Address Name | Name (from 'Inv. Address' card) |
| Amount in Text | Prints the TOTAL as a phrase constructed using the relevant record in the Values in Text setting for the Language of the Supplier or, if that is blank, the Language in the current user's Person record or in the Company Info setting |
| Bank Account | Bank Account |
| Bank Code | Bank |
| Bank Name | Bank Name |
| Credited Invoice Number | Text "Regarding Invoice " followed by Credit of Invoice (not shown in the Electronic Purchase Invoice window) |
| Currency | Currency or, if blank, Base Currency 1 |
| Customer Fax Number | Fax (from the 'Inv. Address' card) |
| Customer Name | Name (from the 'Inv. Address' card) |
| Customer Order Number | Our Order No. |
| Customer Telephone Number | Telephone (from the 'Inv. Address' card) |
| Customer VAT Reg. Number | Supp. VAT No. |
| E-mail Supplier | E-mail from the Contact record for the Supplier |
| Freight | Freight |
| From Address | Name (if you are using the Organisation Name option in the Form Settings setting) and Invoice Address from the Contact record for the Supplier. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Interest Rate | Interest |
| Invoice Date | Invoice Date |
| Invoice Due Date | Due Date |
| Invoice Header | Comment |
| Invoice No. | No. |
| Invoice Type | Type of the Electronic Purchase Invoice (i.e. "Invoice", "Cash Note" or "Credit Note") |
| Invoice Type (short) | Type of the Electronic Purchase Invoice (i.e. "Invoice", "Cash Note" or "Credit Note") |
| Official Serial Number | Official Ser. No. |
| Order Number | Supp. Order No. |
| Our Reference | Supp. Ref |
| Own Customer Number | Their Customer Code from the Contact record for the Supplier |
| Payment Terms | Payment Terms |
| Payment Terms Comment | Term Comment |
| Reference | Reference |
| Salesman A | Salesman |
| Service Delivery Date | Service Del. Date |
| Settlement Discount Date | Settlement Discount Date (not shown in the Electronic Purchase Invoice window) |
| Settlement Discount 2 Date | Settlement Discount Date 2 (not shown in the Electronic Purchase Invoice window) |
| Shipment Address | Delivery Address, including the first line if you are using the Organisation Name option in the Form Settings setting. This will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.) |
| Sum | Subtotal. The number of decimal places will be as in the Electronic Purchase Invoice record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| Supplier | No. from the Contact record for the Supplier |
| Supplier Fax | Fax from the Contact record for the Supplier |
| Supplier Invoice Number | Supplier Inv. No. |
| Supplier Name | Name from the Contact record for the Supplier |
| Supplier Registration No. 1 | Reg. No. 1 from the Contact record for the Supplier |
| Supplier Registration No. 2 | Reg. No. 2 from the Contact record for the Supplier |
| Supplier Telephone | Telephone from the Contact record for the Supplier |
| Supplier VAT Reg. Number | VAT Reg. No. from the Contact record for the Supplier |
| To Bank | Account Operator from the Contact record for the Supplier |
| To Bank Account | Bank Account from the Contact record for the Supplier |
| To Pay | TOTAL. The number of decimal places will be as in the Electronic Purchase Invoice record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| Total Quantity (totqty) | Tot Quantity |
| Total Volume | Tot Volume |
| Total Weight | Tot Weight |
| Transaction Date (transdate) | Trans. Date |
| VAT | VAT. The number of decimal places will be as in the Electronic Purchase Invoice record, although you can overrule this by entering "0" or a positive number as the Field Argument. For example, to round to the nearest whole number, enter "0", or to round to one decimal place, enter "1". With or without a Field Argument, decimals will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting |
| Your (customers) Reference | Attn. |
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| Row Fields (these print once per row, so remember to specify a Line Height and to set the Format to "Matrix") |
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| Description 1 | Spec |
| Discount | % |
| Environment Tax | Environment Tax |
| Item Code 2 | Item |
| Object, row | Objects |
| Order Quantity | S. Qty |
| Ordered Unit | If the Item has a Purchase Item in the name of the Supplier and with a Supplier Unit, the correct translation for the Language of the Supplier of the Comment from the Units setting, the Comment itself or the Unit Code |
| Price Factor | P.Factor |
| Quantity | S. Qty |
| Row Sum | Sum |
| Serial Number (serienr) | Serial No |
| Supplier Item Code | Supp. Item |
| Unit Price | Unit Price |
| VAT Code | V-Cd |
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| The following row fields will print information from any VAT Summary rows in an Electronic Purchase Invoice. In all cases except VAT %, these fields will print negative figures if you specify a minus sign as the Field Argument. Decimal places will be cut if so specified in the record in the Values in Text setting for the Language specified in the Company Info setting. You should specify a Line Height in these fields, and set the Format to "Header": |
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| VAT % | VAT percentage |
| VAT Base | Row Sum excluding VAT |
| VAT Total | Row Sum including VAT |
| VAT Value | VAT amount |
for details of the standard fields that you can also include in the Form Template.
Introduction to Forms in the Purchase Ledger
