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Row Menu - Receipt - Add Settlement Discount

This page describes the 'Add Settlement Discount' function on the Row menu in the Receipt record window. If you are using iOS or Android, the 'Add Settlement Discount' function is on the Tools menu (with 'wrench' icon).

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A settlement discount is a discount offered to encourage the early payment of Invoices.

If you issue an Invoice that includes a settlement discount, you will usually enter it to the Invoice register using a Payment Term in which you have specified the terms of the discount (i.e. the discount percentage and the number of days from the Invoice Date for which the discount offer is valid).

When you receive payment, you will enter the Invoice Number in a Receipt row as usual. If the Transaction Date in the Receipt is on or before the date when the settlement discount offer expires, the calculation of the Received Value will take the settlement discount into account, and a separate row for the discount will be added to the Receipt automatically. Please refer here for details about how the discount will be calculated.

A settlement discount will not be calculated automatically and the discount row will not be added if the Invoice does not contain a Payment Term with discount terms specified, or if the payment is too late. In this situation, you can add a settlement discount yourself using this 'Add Settlement Discount' function. Follow these steps:

  1. Specify the Invoice Number in a Receipt row. The Bank Amount and Received Value will default to the full outstanding value:

  2. Change the Received Value to the figure paid (i.e. the Invoice Total less settlement discount).

  3. Move the insertion point out of the Received Value field, but make sure it remains in the same row.

  4. Open the Row menu by right-clicking (Windows) or ctrl-clicking (Mac OS X) the row number and select 'Add Settlement Discount' from the resulting menu. If you are using iOS or Android, select 'Add Settlement Discount' from the Tools menu (with 'wrench' icon).

  5. A new row will be added to the Receipt, containing the phrase "Set. Disc". As a default, the Received Value of this new row will be set to the figure that remains outstanding on the Invoice: you can change this figure as appropriate.

In both cases (automatic settlement discount, and a settlement discount added using this function), the Settlement Discount Account specified on 'Sales' card of the Account Usage S/L setting will be debited with the discount amount in the resulting Nominal Ledger Transaction.

In some countries, the entire Settlement Discount should not be posted to the Settlement Discount Account. Instead, the Settlement Discount less VAT should be posted to that Account, and the VAT element should be posted to a Settlement Discount VAT Account. If you need to divide the settlement discount in this way, specify a Settlement Discount VAT Account on the 'VAT / Tax' card in the Account Usage S/L setting.

You can use Access Groups to prevent certain users from adding settlement discounts to Receipts using this function. To do this, deny them access to the 'Add Settlement Discount to Receipt' Action. This Action will only prevent users from adding settlement discounts to Receipts using this function. It will not prevent settlement discounts from being added to Receipts automatically where appropriate.

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The Receipt register in Standard ERP:

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