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HansaManuals Home   >> Standard ERP   >> Mail   >> Sending and Receiving Mail  

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This text refers to program version 8.2  

Mails and Conferences

This page describes sending mail to and reading Mail in Conferences (public Mailboxes).

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You can read Mails in Conferences in much the same way as those in your Mailbox, as described here. To gain access to your Conferences, click (Windows/Mac OS X) or tap (iOS/Android) the [Conferences] button in the Navigation Centre. The 'Conferences' window opens, showing the Conferences and Folders in alphabetical order.

To open a Conference or Folder, double-click or tap its icon.

If you open a Folder, its contents are then shown. In this example, the "Offices" Folder has been opened to reveal three Conferences:

To return to the previous level, double-click or tap the arrow in the top left-hand corner.

If you open a Conference, a browse window opens, listing its Mails in date order. The title of the browse window shows the name of the Conference.

If you do not have access rights to the Conference, it will not open when you double-click or tap its icon.

Mail that you have not yet read will be shown with the 'envelope' icon. To read a Mail, double-click or tap it in the list. Once you have read it, you can add your comments, as described on the Replying to and Amending Mail page.

You can send a new Mail to the Conference while its browse window is open. Select 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android): a new Mail window opens:

Note that the name of your Mailbox is shown as the sender, and the name of the Conference is the first recipient. The HTML box will be ticked if you have selected "HTML" as the Default Mail Format in the Conference properties window (i.e. it will not depend on the Default Mail Format in your Mailbox).

Complete the Mail in the same manner as described on this page, add more recipients if necessary, tick the Sent box and save. The Mail immediately appears in the Conference's browse window, without the 'envelope' icon for you (the author) but with one for all other users. The Conference's browse window will be updated automatically for all users, so the new Mail will be visible to everybody almost immediately.

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Sending and Receiving Mail in Standard ERP:

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