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HansaManuals Home   >> Standard ERP   >> Multi-Currency   >> Starting to Use Currencies and Upgrading  

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This text refers to program version 8.4  

Starting to Use Currencies in an Existing Database

If you are not using Currencies in your Standard ERP database and need to start doing so, follow these steps:
  1. Enter the Currencies that you need in the Currency register in the System module.

  2. In the Base Currency setting (also in the System module), specify that your home Currency is Base Currency 1 and the Default Base Currency. Leave the Base Currency 2 field empty.

  3. Enter Exchange Rates as necessary in the Exchange Rates register in the System module. It will be assumed that all past transactions are in your home Currency, so you only need current Exchange Rates (and to ensure that you keep Exchange Rates up to date).

  4. Use the Conversions - Master and Conversions - Currency Codes settings in the System module to copy your home Currency to past transactions and other records. Follow these steps:

    1. In the Conversions - Currency Codes setting, add a single row in which the Old field is empty and the New field contains your home Currency.

    2. Tick the Convert Currency Codes option in the Conversions - Master setting.

    3. Create a text or timed back-up of your database.

    4. Import the back-up from step (c) into a new database. Please refer to the Restoring from a Back-up page for more detailed instructions.

  5. As part of the process of importing the back-up, your home Currency will be copied to every transaction and to every other record (e.g. to the Sales and Purch. Currency fields in each Contact record and to each Account). If you anticipate that you will trade with a Customer or Supplier in different Currencies, remove the Sales and/or Purch. Currency from their Contact record (if a Customer or Supplier has a Sales or Purch. Currency, you will not be able to use another Currency in their transactions). Similarly, if you will need to post amounts in different Currencies to an Account, remove the Currency from the relevant Account record.

  6. From this point, any transaction that uses a foreign Currency will automatically use the simple conversion system. Keep the Exchange Rate register up to date to ensure that Currency conversions are accurate.
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Starting to Use Currencies and Upgrading:

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