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Using Currencies in Receipts

This page describes entering a Receipt in Currency.

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When you enter a Receipt, you can apply a separate Currency to each payment listed in the Receipt record. So, you can record every payment received in a single day using a single Receipt record, irrespective of Currency (and of Payment Mode and therefore of Bank Account).

Each row in a Receipt includes the following Currencies and Amounts:

B. Cur., Bank Amount
The B. Cur. (Bank Currency) is the Currency of the bank or cash account that will receive the payment. If you have specified a Currency in the relevant Account record (the Account that is specified in the Payment Mode i.e. the Account record representing your bank or cash account), this Currency will be brought in and cannot be changed. Otherwise, the default will be Base Currency 1 but you will be able to change to another Currency if necessary.

The Bank Amount is the amount received into the bank or cash Account, expressed in the Bank Currency.

R. Cur., Received Value
The R. Cur. (Receipt Currency) is the Currency in which the payment was issued. As a default, it is assumed that the Receipt Currency will be the same as the Currency of the Invoice being paid.

The Received Value is the value of the payment, expressed in the Receipt Currency.

I. Cur., Open Inv. Value
The I. Cur. (Invoice Currency, visible on flip B) is the Currency of the Invoice being paid. The Open Inv. Value is the outstanding amount on the Invoice, expressed in the Invoice Currency.
When you specify an Invoice Number, the outstanding amount on the Invoice will be placed in the Received Amount field. The Received Amount will be converted to the Bank Currency using the conversion rates valid on the date of the Receipt, and this figure will be placed in the Bank Amount field.

In the illustration above, a payment in JPY (the Receipt Currency) was received and paid into a GBP bank account (the Bank Currency).

If you use the same Bank Currency for every payment in a Receipt (i.e. in every row in the Receipt), the Deposited figure at the bottom of the window will display the sum of the payment amounts in that Currency.

In normal circumstances, you should not change the Bank Amount and Currency. In the case of a partial payment or overpayment, change the Received Value. The Bank Amount will be recalculated automatically, again using the Base and Exchange Rates valid on the date of the Receipt. If you change the Bank Amount, the Received Value will not be updated automatically, so you should only make such an alteration in exceptional circumstances. Examples might be when you know that the exchange rate that will be levied by the bank is different to the rate in Standard ERP, or when you know the exact amount of the Receipt as added to your bank account. Changing the Bank Amount is therefore effectively the same as changing the exchange rate for a single Receipt row. Please refer to the Exchange Rates at the Bank page for an example.

If you need to add bank charges to a Receipt, use the 'Add Fee' function that is on the Row menu if you are using Windows or Mac OS X, and on the Tools menu if you are using iOS or Android. You should enter the bank charge figure in the Bank Currency. The bank charges will be posted to the Bank Fee Account specified on the 'Exchange Rate' card of the Account Usage S/L setting, as shown below:

The following illustration shows the flexibility of the Receipt system. Payment against an Invoice raised in Norwegian Kroner for NOK 4655.45 (GBP 433.53) was received in the form of two cheques, one for NOK 4000.00 and one for 67.82 Euros. Both were paid into the GBP bank account:

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Using Currencies in transactions of various kinds:

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