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HansaManuals

Introduction to Settings in the System Module
Access Groups
Active Users
Auto Actions
Backup Settings
Bank Holidays
Base Currency
Base Currency Rates
Cloud Security
Company Date and Numeric Format
Company Info
Configuration
Conversions - Master, Conversions - Accounts and VAT Codes
Conversions - Master, Conversions - Activity Types
Conversions - Master, Conversions - Contact Classifications
Conversions - Master, Conversions - Contacts
Conversions - Master, Conversions - Currency Codes
Conversions - Master, Conversions - Items
Conversions - Master, Conversions - Locations
Conversions - Master
Conversions - Master, Conversions - Suppliers
Conversions - Master, Conversions - Tags/Objects
Conversions - Master, Conversions - Users
Countries
Countries Regions
Currency Round Off
Days and Months
Departments
Discount Options
Display Groups
Exchange Rates Settings
Form Settings
Global Locking
Global Warnings on UnOKed Records
Internet Enablers
Journaling
KPIs
Languages
Locking
Locking Exceptions
Nature of Business
Number Series Defaults
Opened Record History
Optional Features
Password Security
Printers
Remote Backups
Reporting Periods
Round Off
Sales Groups
Single Functions
Special Days
Styles
Sub-ledger Control Accounts
Task Manager Access
User Warnings on UnOKed Records
Values in Text
   - Header and Card 1
   - Card 2
   - Including Amounts in Words in Forms
   - Fields that use the Values in Text setting
VAT Reg. Number Masks
Weeks

Tutorials for Standard Accounts

Auto Actions

This page describes the Auto Actions setting in the System module.

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The Auto Actions setting allows you to specify that certain records will be printed automatically after you have saved them or marked them as OK.

To open the Auto Actions setting, first ensure you are in the System module. Then, if you are using Windows or macOS, click the [Settings] button in the Navigation Centre and then double-click 'Auto Actions' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Auto Actions' in the 'Settings' list. The 'Auto Actions: Inspect' window will open.

Misc Card

From the 'Misc' card, you can specify that the following records will be printed automatically:

RecordWhen Printed
Sales OrdersOn the first save, or on every save
Internal Orders On the first save, or on every save (if you choose to have Internal Orders printed, Sales Orders will also be printed automatically using the Internal Sales Order form)
InvoicesOn saving after marking as OK
DeliveriesOn saving after marking as OK
POS InvoicesOn saving after marking as OK
Bar Tabs On the first save, or on every save

Labels Card

From the 'Labels' card, you can specify that the following forms will be printed automatically:

FormWhen Printed
Pallet LabelsPrinted from Goods Receipts when you mark them as OK and save. Labels will only be printed from a Goods Receipt if its Location is one in which you have selected the Require Location option.
Delivery Freight LabelsPrinted from Deliveries when you mark them as OK and save.
Pallet Labels, ProductionsPrinted from Stock Movements when you mark them as Received and save. Labels will only be printed from a Stock Movement if it was created from a Production, and if its To Location is one in which you have selected the Require Location option.

If you need to have Freight Labels printed from Deliveries, the following options are available:
1 per Package
One Freight Label will be printed for each Package. Specify the number of Packages on the 'Packaging' card of each Delivery.

1 per Item Row
One Freight Label will be printed for each row in a Delivery. A label will not be printed from a row if the Item belongs to an Item Group in which you have selected the Do Not Print Freight Labels for this Group option.

1 per Item
One Freight Label will be printed for each unit in a Delivery. For example, if the Del. Qty in a row is 3, three labels will be printed from that row. A label will not be printed from a row in which the Item field is empty or from a row if the Item belongs to an Item Group in which you have selected the Do Not Print Freight Labels for this Group option.
You can also choose to have EDI Invoices created from Sales Ledger Invoices when you mark them as OK and save.

When the setting is complete, click the [Save] button (Windows/macOS) or tap √ (iOS/Android) to save, or use the close box (Windows/macOS) or < (iOS/Android) to close the window without saving changes.

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Settings in the System module:

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