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This text refers to program version 8.5  

Creating a Report Generator Report - Adding a Search - Testing

As you build up the design of a Report Generator report, it's a good idea to test each step, so that you can catch errors early. With the Report Definition window open, you can do this in three ways:

1. Click the [Check] button in the header of the Report Definition window. This will check that there are no syntax errors in the report, and will find some (though not all) logic errors as well. If there is an error, you will be told the nature of the error and the appropriate dialogue box will be opened so you can correct it. Please refer to the Common Errors page for details of some of the more common error messages.
   

2. Click the [Run] button in the header of the Report Definition window to print the report. This allows you to check that the appearance of the report is correct. If there is a syntax error that would have been caught by the [Check] button, the report will not be printed.
   

3. The [Check] and [Run] buttons will not find every logic error. You should therefore read through the report display areas on the 'Data' and 'Layout' cards extremely carefully to check the logic of your report before attempting to print it. Drawing up a Report Definition is effectively programming your copy of Standard ERP. As with programming of any kind, a bad logic error in a Report Definition may cause Standard ERP to crash.

!	Check the logic in your report extremely carefully. An error in report logic may cause Standard ERP to crash, with the risk of losing data.

It's also a good idea to save the Report Definition frequently as you proceed through the design process. However, the [Check] and [Run] buttons will include the latest unsaved changes, if there are any.

To test the Category search that we added here, click the [Run] button in the Report Definition window. The specification window appears, and now includes a Category variable:

Enter a Category by typing or by using the 'Paste Special' list that was attached to the variable in the 'Variable' dialogue box. Then click the [Run] button. In the illustration below, we searched for Customers belonging to the "CUST" Category. This information is shown in the report header on the right. The search is case-sensitive, so searching for "cust" would have resulted in an empty report.

Please follow the links below for more details about:

• Adding a Second Search to the Specification Window
  

• Testing the Second Search
  

• Searching for Tags/Objects, Item Classifications and Contact Classifications
  

• Searching for Records within a Period

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Creating a Report Generator Report:

• Introduction
  

• Specifying the Primary Register
  

• The Appearance of the Report
  

• Choosing a Print Destination
  

• The Width of the Report Window
  

• Printing the Report
  

• Adding White Space to Improve Readability
  

• Adding Searches
  

• Adding a Secondary Register
  

• Using Variables and Formulae
  

• Printing Information from Matrices
  

• Bringing Information in from Other Registers
  

• Page Breaks
  

• Filtering Records - Print If
  

• Adding Check Boxes to the Specification Window
  

• Adding Radio Buttons to the Specification Window
  

• Searching for Records within a Period
  

• Break Points, Subtotals and Totals
  

• Blocks
  

• Syntax for Print If conditions, Formulae and Code
  

• Useful Functions
  

• Example - Listing Sales Figures
  

• Common Error Messages

Go back to:

• Home page for Report Generator manual
  

• Home page for Standard ERP manual

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