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Tag/Object Type Control

This page describes the Tag/Object Type Control setting in the Nominal Ledger. For clarity, the term "Object" has been used in this description.

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If you are using Objects and Object Types, you can use the Tag/Object Type Control setting to specify that you must use an Object belonging to a certain Object Type whenever you post to a particular Account. This feature serves as a handy reminder always to use Objects. It does not prevent you using additional Objects not in the specified Object Type.

To open the Tag/Object Type Control setting, first ensure you are in the Nominal Ledger module. Then, if you are using Windows or Mac OS X, click the [Settings] button in the Navigation Centre or use the Ctrl-S/⌘-S keyboard shortcuts and then double-click 'Tag/Object Type Control' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Tag/Object Type Control' in the 'Settings' list. The 'Tag/Object Type Control: Inspect' window will open:

Use each row to connect an Object Type to an Account or a number of Accounts. Doing so will mean that whenever you post to one of the Accounts, an Object belonging to the Object Type must have been assigned to the posting. The Object Type Control check will be carried out whenever you save a Nominal Ledger Transaction and whenever you save a sub-system transaction (a record such as an Invoice, Purchase Invoice or Goods Receipt that will cause a Nominal Ledger Transaction to be generated).

In the example illustrated above, we have specified that whenever we post to an Account between 100 and 199 (i.e. any of our Sales Accounts) or one between 200 and 299 (i.e. any of our Cost of Sales Accounts), it must be together with Objects belonging to each of the "AREA", "BUS", "PERS" and "ITEM" Object Types. We will not be able to save the transaction if an Object belonging to any of these Types is missing. Accounts 100 and 199 are separated by a colon, signifying a range i.e. all Accounts between 100 and 199. Use a comma to separate the two ranges 100:199 and 200:299: this has been done in the first two rows to illustrate separating two ranges of Accounts, although in this case as shown in the last row we could also use one large range to the same effect. You can also enter individual Accounts separated by commas, and mix individual Accounts and ranges (e.g. 100:299,301,303,320:349).

If necessary, you can use 'Paste Special' to choose the Object Type and the Accounts. If you need to use 'Paste Special' to enter several Accounts, type the comma or colon before opening the 'Paste Special' list. This will cause the next Account to be added to those already entered. Otherwise, the previous Account will be overwritten.

Click the [Save] button (Windows/Mac OS X) or tap √ (iOS/Android) when you are done. Click the close box (Windows/Mac OS X) or tap < (iOS/Android) if you wish to close the setting without saving any changes.

If you use an Account in a transaction of any kind and forget to enter an Object belonging to the required Object Type, the following alert will be shown when you try to save the record:

Press [OK] to close the message, and then enter an Object belonging to the requested Object Type.

If you are using Object Type Control, the Assisted Object Entry feature will help you choose the correct Objects when entering transactions. Please refer here for details.

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Settings in the Nominal Ledger:

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