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Juhend HansaWorld Enterprise'i versioonile 8.5  

Number Series - Returned Goods to Supplier

This page describes the Number Series - Returned Goods to Supplier setting in the Stock module.

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Whenever you enter a new record in the Returned Goods to Supplier register, it will be given its own unique identifying number, based on a sequential number series.

You can have more than one sequential number series running at the same time, or at different times. For example, you may want to use different sequences to represent different departments or branches, or you may want to use different sequences to represent different fiscal or calendar years.

The Number Series - Returned Goods to Supplier setting allows you to take advantage of this feature. Here you can define the number sequences that you would like to use with Returned Goods to Supplier records.

To open the Number Series - Returned Goods to Supplier setting, first ensure you are in the Stock module. Then, if you are using Windows or macOS, click the [Settings] button in the Navigation Centre. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon). Double-click (Windows/macOS) or tap (iOS/Android) 'Number Series - Returned Goods to Supplier' in the resulting list. The following window appears:

Enter each new Number Series on the first blank line. The sequences that you enter should not overlap. The Comment will be shown in the 'Paste Special' list, so enter some text that will help you choose a number from the correct sequence.

The N/L field gives you a measure of control over whether Nominal Ledger Transactions will be generated automatically when you mark Returned Goods to Supplier records in a particular sequence as OK and save them. Using 'Paste Special' from the N/L field brings up a selection list containing two options: "Generate Transactions" and "Do not Generate Transactions". Select the first option if Nominal Ledger Transactions are to be generated and the second if they are not. In effect, this feature is an exclusionary one in that you can only choose to not have Nominal Ledger Transactions created for a particular number sequence. If the overall preference (set in the Sub Systems setting in the Nominal Ledger) is to not have such transactions created, you cannot decide to have them created for a single sequence.

When the setting is complete, click the [Save] button (Windows/macOS) or tap √ (iOS/Android) to save the changes. To close the window without saving changes, click the close box (Windows/macOS) or tap < (iOS/Android).

When you enter a Returned Goods to Supplier record, the next number in the first valid Number Series entered to this setting will be used as a default; change to the first unused number in any other valid Number Series using 'Paste Special'. However, as you will usually create Returned Goods to Supplier records from other records (usually Goods Receipts or Purchase Orders), there will be no opportunity to change the number in these records. So a typical use for this setting will be to create separate number sequences for each year.

If you leave the setting empty, Returned Goods to Supplier Numbers will start at 1 and continue consecutively. If you want to start from another number, simply specify it in a new Returned Goods to Supplier record before saving.

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Settings in the Stock module:

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