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Returned Goods to Supplier

The Returned Goods to Supplier form allows you to print Returned Goods to Supplier records in batches.

You can also print an individual Returned Goods to Supplier record by opening the record and clicking the Printer icon (Windows/macOS) or selecting 'Print' from the File menu (all platforms). To print a Returned Goods record to screen, click the Preview icon (Windows/macOS only).

No.
Range Reporting    Numeric
Enter a Return Number to print a single Returned Goods to Supplier record, or a range of Return Numbers separated by a colon (:). You must enter a Return Number or range of Return Numbers: if you leave this field empty, no forms will be printed.
You can use the fields listed below when you design the Form Template to be used by the Returned Goods to Supplier form. If you do not want to print the decimal places in numeric fields, choose the Cut Decimals option in the record in the Values in Text setting for the Language specified in the Company Info setting.

Header Fields

Header fields will be printed once per Returned Goods record.

Field in Form TemplatePrints (from Returned Goods to Supplier record)
AddressName (if you are using the Organisation name option in the Form Settings setting) and Delivery Address. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
CMR TextCMR (from 'Freight' card)
Comment 2Comment (from 'Comment' card)
CurrencyCurrency (not printed if the VAT Law in the Company Info setting is "Portuguese")
Customer Name Name (i.e. Supplier Name)
Customer NumberSupplier
Customer TypePrints the phrase "Not VAT Registered" (only printed if the VAT Law in the Company Info setting is "Portuguese" and if the Type on the 'Company' card of the Supplier's Contact record is "Person")
Document TypePrints the phrase "Return Goods to Supplier"
DriverDriver (from 'Freight' card)
Freight CodeFreight Company
Freight CompanyName (i.e. Freight Company Name)
Freight Company's Reg. NumberReg. No. (from 'Freight' card)
From Dock If a Returned Goods to Supplier record was created from a Goods Receipt, prints the Goods Receipt No. If a Returned Goods to Supplier record was created from a Purchase Order, prints blank
Interest RateInterest Rate from the Interest setting
Invoice DateDate
Invoice To NameName (i.e. Supplier Name)
LocationLocation
Official Serial NumberOfficial No.
Order Number Purch. Order No.
Payment Number for RussiaPrints the No. of the Returned Goods to Supplier record with the first three characters removed
Planned Sent DatePlan. Sent Date
Planned Sent TimePlan. Sent Time
Portuguese SAFT Hash Control Prints a string constructed from characters 1, 11, 21 and 31 of the hash signature of the Returned Goods to Supplier record, a hyphen and the phrase "Processado por programa certificado n ? 2020 /AT Standard ERP"
Rate Exchange Rate, expressed as a ratio (not printed if the VAT Law in the Company Info setting is "Portuguese")
Rate for Base Currency Base Currency Rate, expressed as a ratio (not printed if the VAT Law in the Company Info setting is "Portuguese")
ReasonReason
Reason Text Prints the three Description lines from the Standard Problem record for the Reason. This will be printed on separate lines, so you should specify a Line Height for this field
Serial Number (Number Series) No.
Tax Authority Approval CodeTax Seal (only printed if the VAT Law in the Company Info setting is "Portuguese". The Tax Seal is obtained using 'Send to Tax Authorities' function on the Operations or Tools menu. Please refer to the description of the Legal Record Numbers setting in the Sales Ledger for more details)
Total CostSum of (FIFO * Qty) in each row
Total, Old Cost PriceSum of (GR Cost Price * Qty) in each row
Total VAT ValueTotal VAT value of the Return, calculated by applying the VAT percentage from each row in the originating Purchase Order to (Unit Price from the Purchase Order Row * Return Qty). This field will only be printed for Return Goods to Supplier records that are connected to a single Purchase Order (i.e. records in which the Purch. Order No. field on the 'Terms' card is not empty)
Truck InformationTruck Information (from 'Freight' card)
XTotQtyTotal Qty

Location Information

The following fields print information from the record in the Locations setting for the Location specified in the Returned Goods to Supplier record:

Field in Form TemplatePrints (from Location)
Location AddressAddress. This information will be printed on separate lines, so you should specify a Line Height for this field
Location ContactContact
Location FaxFax
Location NameName
Location PhoneTelephone

Note: use the "Location" field to print the Location itself, taken from the Location field in the Returned Goods to Supplier record.

Purchase Order Information

In a Return Goods to Supplier record that is connected to a single Purchase Order (i.e. one in which the Purch. Order No. field on the 'Terms' card is not empty), the fields listed below will print information from the relevant record in the Purchase Order register

Field in Form TemplatePrints (from Purchase Order)
Delivery Address Delivery Address. The first line will only be printed if you are using the Organisation name option in the Form Settings setting. This information will be printed on separate lines, so you should specify a Line Height for this field. Use the Form Settings setting to set the format of this field (e.g. to specify whether blank lines will be printed, whether parts of the address will be printed on the same line, etc.)
Delivery Mode (levsatt) Delivery Mode
Delivery Mode Text (levsattext) The correct translation for the Language of the Order of the Delivery Mode Comment from the Delivery Modes setting, or the Delivery Mode Comment itself.
Delivery Term (shipterm) Delivery Terms
Delivery Term Text (shiptermtext) The correct translation for the Language of the Order of the Delivery Term Comment from the Delivery Terms setting, or the Delivery Term Comment itself
Order ClassPurch. Ord. Class
Order Class TextComment from the Purchase Order Class record
Order DateDate
Order Number (ordnummer) No.
Our ReferenceOur Reference
Payment TermsThe correct translation for the Language of the Order of the Payment Term Text from the Payment Terms setting, or the Payment Term Text itself
Salesman ASalesman
Salesman Name Name from the Salesman's Global User or Person record
Your (customers) ReferenceAttention

Supplier Information

The following fields print information taken from the record in the Contact register for the Supplier

Field in Form TemplatePrints (from Supplier)
Account OperatorAccount Operator
AgentNo.
Agent NameName
Bank AccountBank Account
Country Code (Supplier) Country
Customer Category Supplier Category
Customer Fax NumberFax
Customer Freight Number Freight No.
Customer Telephone NumberTelephone
Customer VAT Reg. NumberVAT Reg. No.
DepartmentDepartment
From AddressName and Invoice Address. This will be printed on separate lines, so you should specify a Line Height for this field
Search KeyShort

Row Fields

Row fields will be printed once per row, so remember to specify a Line Height in each one and to set the Format to "Matrix".

Field in Form TemplatePrints (from Returned Goods to Supplier row)
Cost PriceFIFO (not printed if the VAT Law in the Company Info setting is "Portuguese")
Description 1Description
Item CodeItem
Item Code 2Item
Location, rowLocation (from flip C)
Old Cost PriceGR Cost Price (not printed if the VAT Law in the Company Info setting is "Portuguese")
QuantityQty
Quantity 2Qty * Coeff. or Qty / Unit Coeff. (depends on the Unit 2 Conversion Calculation options in the Stock Settings setting)
Row NumberRow number (only printed if a row has an Item)
Serial Number (serienr) Serial No. (from flip D)
Sum, FIFOQty * FIFO (not printed if the VAT Law in the Company Info setting is "Portuguese")
Sum, Old Cost PriceQty * GR Cost Price (not printed if the VAT Law in the Company Info setting is "Portuguese")
Supplier Item CodeSupplier Item No.
Supplier Item Code in BC39 Supplier Item No., printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
VAT %, rowVAT value of the row, calculated by applying the VAT percentage from the corresponding row in the originating Purchase Order to (Cost Price from the Item record * Return Qty). This field will only be printed for Return Goods to Supplier records that are connected to a single Purchase Order (i.e. records in which the Purch. Order No. field on the 'Terms' card is not empty)

Item Information

The following fields print information from the records in the Item register for the Items specified in each Returned Goods to Supplier row. In these fields, you should specify a Line Height and set the Format to "Matrix":

Field in Form TemplatePrints (from Item)
Alternative CodeAlternative Code
Commodity CodeCommodity Code
Item Barcode BC39Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Item Barcode EAN 13Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font
Item DepartmentDepartment
UnitComment from the Item's Unit or, if there is no Comment, the Unit Code
WarrantyWarranty Months
XItemCodeRecipe (only printed for Structured Items in which the Paste Components during Entry option is ticked)
XItemName Comment from the Item's Recipe (only printed for Structured Items in which the Paste Components during Entry option is ticked)
XItemUnitComment from the Item's Unit or, if there is no Comment, the Unit Code (only printed for Structured Items in which the Paste Components during Entry option is ticked)

Please refer here for a list of the standard fields that you can also include in the Form Template.

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Forms in the Stock module:

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