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VAT Code Control

This page describes the VAT Code Control setting in the Nominal Ledger.

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The VAT Code Control setting allows you to specify that you must assign a VAT Code to every posting to a particular Account. This can be a useful tool that will help ensure that VAT Reports will balance with the Nominal Ledger.

To open the VAT Code Control setting, first ensure you are in the Nominal Ledger module. Then, if you are using Windows or macOS, click the [Settings] button in the Navigation Centre or use the Ctrl-S/⌘-S keyboard shortcuts and then double-click 'VAT Code Control' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'VAT Code Control' in the 'Settings' list. The 'VAT Code Control: Inspect' window will open:

Use each row to connect a VAT Code to an Account, a number of Accounts or a range of Accounts. Doing so will mean that whenever you post to one of the Accounts, you must assign the specified VAT Code to the posting. The VAT Code Control check will be carried out whenever you save a Nominal Ledger Transaction, and whenever you save a Sub System transaction (a record such as an Invoice, Purchase Invoice or Goods Receipt that will cause a Nominal Ledger Transaction to be generated).

In the example illustrated above, we have specified that whenever we post to an Account between 100 and 199 (i.e. any of our Sales Accounts) or one between 200 and 299 (i.e. any of our Cost of Sales Accounts), it must be together with VAT Codes 1, 2 or 3. We will not be able to save the transaction if we have used any other VAT Code or not specified a VAT Code at all. In the first row in the illustration, we have listed our Sales Accounts individually, separated by commas. The VAT Code in this row is 1, setting up the requirement that a posting to a Sales Account must be accompanied by VAT Code 1. The VAT Code in the second row is again 1, but here we have entered our Cost of Sales Accounts as a range, with the first and last Accounts separated by a colon. You should not enter more than one range in a single row or mix a range with individual Accounts. Instead you should enter each range in a separate row with the same VAT Code (as we have done in rows 3 and 4 in the illustration). The example pictured is mainly illustrative: it would be more practical to use one large range for each VAT Code as shown in the last row.

If necessary, you can use 'Paste Special' to choose the VAT Code and the Accounts. If you need to use 'Paste Special' to enter several Accounts, type the comma or colon before opening the 'Paste Special' list. This will cause the next Account to be added to those already entered. Otherwise, the previous Account will be overwritten.

Click the [Save] button (Windows/macOS) or tap √ (iOS/Android) when you are done. Click the close box (Windows/macOS) or tap < (iOS/Android) if you wish to close the setting without saving any changes.

If you use an Account in a transaction of any kind and forget to enter a VAT Code, the following alert will be shown when you try to save the record:

If you enter a VAT Code that is not allowed by the VAT Code Control setting, the incorrect VAT Code will be included in the message:

Press [OK] to close the message, and then enter one of the required VAT Codes.

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Settings in the Nominal Ledger:

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