Language:


HansaManuals Home   >> Standard ERP   >> System   >> Maintenance  

Previous   Next               Entire Chapter in Printable Form               Search  

This text refers to program version 8.5  

Create N/L Transactions

This page describes the 'Create N/L Transactions' Maintenance function, which can be found in the System module and in the Nominal Ledger.

---

The integration between the different modules in Standard ERP means that Nominal Ledger Transactions can be generated automatically from records in other ledgers and modules ('Sub Systems'). For example, saving an Invoice that you have marked as OK can cause a Nominal Ledger Transaction to be generated automatically. This Transaction will debit a Debtor Account and credit at least one Sales Account and, if appropriate, a VAT Account. This feature is controlled using the Sub Systems setting in the Nominal Ledger.

If you are not using this feature (i.e. if you are not using any of the options in the Sub Systems setting), you will need to create the Nominal Ledger Transactions yourself. You can add them individually yourself to the Transaction register in the Nominal Ledger or you can use this function to create them in batches from records in the various Sub Systems.

To use the 'Create N/L Transactions' Maintenance function, follow these steps:

  1. If you need to see a list of the Transactions that will be created, produce an NL Transfer, Subsystems report (in the Nominal Ledger).

  2. Temporarily select the appropriate option in the Sub Systems setting. For example, if you need to create Transactions from Goods Receipts, select the Goods Receipts option in the Sub Systems setting.

  3. Run the 'Create N/L Transactions' function:

    Ser. No.
    Range Reporting    Numeric
    If you need to create a Nominal Ledger Transaction from a particular Sub System record, enter that record's unique number here (e.g. Invoice Number, Goods Receipt Number, etc). You can also enter a range of numbers separated by a colon (:). Transactions will not be created from Sub System records that you have not marked as OK.

    Registers
    Choose the Sub System register from which Nominal Ledger Transactions are to be created by selecting the appropriate radio button option.

    In the illustration, we have specified that Nominal Ledger Transactions will be created for Goods Receipts numbers 6020 to 6030. A Transaction will not be created from a Goods Receipt in the range that has not been marked as OK.

  4. Press the [Run] button to run the function.

  5. Return to the Sub Systems setting and deselect the option that you selected in step 2 (if you do not want Nominal Ledger Transactions to be created automatically from the Sub System in future).
---
Go back to:

Previous   Next   Top            Entire Chapter in Printable Form