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This text refers to program version 8.5  

Transaction Summary

This page describes the Transaction Summary report in the Nominal Ledger.

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The Transaction Summary is a list of Transactions. For the purposes of this report, Transactions are divided into two types. The first type includes Transactions created from Sales and Purchase Invoices, Receipts and Payments. The second type includes all other Transactions.

The report does not list Transactions from the first type individually. Instead it will include summaries of these Transactions. If you choose to sort the report by Number or Transaction Date, the report will contain up to four separate summary sections for Invoices, Receipts, Purchase Invoices and/or Payments (you can choose which of these summaries will be included). These summary sections will show the total debit and credit totals posted to each Account. If you choose to sort the report by Monthly Sumup, the report will contain up to four summaries per month (e.g. separate summary sections for Invoices, Receipts, Purchase Invoices and/or Payments in January, again for February and so on).

Transactions from the second type will be listed individually, showing the Accounts debited and credited, together with the amounts. Transactions resulting from Invoices, Receipts, Purchase Invoices and Payments are not listed.

Transaction Numbers are not shown in the Transaction Summary. Instead, each Transaction or summary will be given a sequential number in a single number series.

Period

Paste Special    Reporting Periods setting, System module

Enter the period to be covered by the report.

Start of Legal Nos

The Transaction Summary report does not show Transaction Numbers, as stored in the Transaction register. Instead, Transactions and summaries will be renumbered to follow a single number series, irrespective of their nature. Enter the first number in the series here. If you do not enter a number, the sequence will start at 1.

Sum Transactions for

As described above the illustration, the report can contain separate summary sections showing the debit and credit totals posted to each Account in Transactions resulting from Invoices, Receipts, Purchase Invoices and/or Payments in the report period (monthly summary sections if you choose "Monthly Sumup" as the Sorting option below). Use these options to choose which summary sections are to be included in the report.

Sorting

Three sort options are offered:

Number

Transactions will be listed in Transaction Number order, as stored in the Transaction register. If included in the report, the four summary sections will be printed at the end.

Trans. Date

Transactions will be listed in Transaction Date order. If included in the report, the four summary sections will be printed at the end.

Monthly Sumup

Transactions will be listed in Transaction Date order. Instead of printing the four summary sections at the end of the report, this option will print monthly summaries in the appropriate places in the list.

Don't print Transaction Prefix

When listed in the 'Transactions: Browse' window, Transaction Numbers are shown together with prefixes that indicate the type of each Transaction. The Number of a Transaction that you entered directly to the Transaction register, for example, will be shown in the 'Transactions: Browse' window as "2020.3" while the Number of a Transaction created from a Sub System will be shown as, for example, "GREC.200003".

Although this report does not print Transaction Numbers, their prefixes will be included in the report as an indication of the type of Transaction. Select this option if you do not want these prefixes to be shown in the report (i.e. in the examples, to omit "2020." and "GREC.").

If included in the report, the four summary sections will be marked with the appropriate prefix. Again, these prefixes will not be printed if you use this option.

In the example illustration above, legal numbers 16 and 17 have been allocated to individual Transactions that were entered directly to the Transaction register (indicated by the fiscal year prefix 2020 in the right-hand column), while 18, 19 and 20 are summaries of the Invoices, Purchase Invoices and Payments entered during the report period (indicated by the prefixes S/INV, P/INV and PAYMT respectively in the right-hand column).

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Reports in the Nominal Ledger:

• Introduction
  

• Definition of Nominal Ledger Reports
  

• Drill-down
  

• The Operations Menu
  

• Account Reconciliation
  

• Accrual Report
  

• Analytical Balance
  

• Analytical Balance (Fiscal purposes)
  

• Balance Sheet
  

• Bank Reconciliation
  

• Bank Statement
  

• Bank Transactions
  

• Base Currency Rate Change
  

• Budget Journal
  

• Cash Flow
  

• Chart of Accounts
  

• Correction List
  

• Corresponding Accounts
  

• Creditors Account
  

• Currency A/C Rate Change
  

• Daily Balances
  

• Debtors Account
  

• Forward Balance Journal
  

• Income & Expense Book
  

• Key Financial Ratios
  

• Liquidity Forecast
  

• Multicurrency Accounts Rate Difference
  

• N/L Accrual Transactions
  

• N/L Transfer, Subsystems
  

• Nominal Ledger
  

• Profit & Loss
  

• Revised Budget Journal
  

• Simulation Journal
  

• Tag/Object Results
  

• Tag/Object/Quantity Results
  

• Tax Account Balances
  

• Tax Calculations
  

• Tax Transactions for Registers
  

• Template Transaction Journal
  

• Test Corresponding Rules
  

• Transaction Journal
  

• Transaction Summary
  

• Trial Balance
  

• VAT Listing
  

• VAT Report
  

• VAT Report Purchases
  

• VAT Report Sales
  

• VAT Transaction Journal
  

• XBRL Report

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• Home page for Nominal Ledger manual
  

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