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Production Picking Lists

This document is unusual in that it first creates new records and then prints them. You can use it when there is insufficient stock of components in the production area for a Production and you need to create a Stock Movement to move stock there from the warehouse. After the Stock Movement has been created, it will be printed as a picking list that warehouse staff can use to transfer the components from the warehouse to the production area.

The 'Specify Production Picking Lists' window contains a single field:

Enter a Production Number (or range of Production Numbers) for which you need Stock Movements to be created and printed. You must specify a Production Number or range of Production Numbers: if you leave this field empty, no Stock Movements will be created and no documents will be printed.

When you click the [Run] button, a separate Stock Movement will be created for each Production in the range, as follows:

  1. If the Status of a Production is Created or Started, a Stock Movement will be created that will move the components from the Main Location specified in the Stock Settings setting to the Production Location. All Input rows with Stocked Items from the Productions in the range will be transferred to the corresponding Stock Movement.

    By default, the Requested Quantity in each Stock Movement row will be the exact Quantity needed to complete the Production. This will be the In Qty in each Production row, less any quantity that has been moved in a previous Stock Movement (i.e. one with the same Production Number in the For Production field). If there is not enough stock in the From Location to satisfy the Requested Quantity, then it will be reduced to the quantity in stock. This because each Stock Movement will be marked as Reserved, meaning that when you deliver similar Items, HansaWorld Enterprise will maintain sufficient stock for the Stock Movement until it are Sent or Received. It is not possible to reserve stock that is not there.

  2. If the Status of a Production is Finished, a Stock Movement will be created that will move the assembled Item from the Production Location. The To Location will be left empty, so you will need to choose one before you can mark the Stock Movement as Received. All Output rows with Stocked Items from the Production will be transferred to the Stock Movement. The Quantity in each Stock Movement row will be the exact Quantity built by the Production.

  3. If the Status of a Production is Cancelled or Discarded, no new Stock Movement will be created.

  4. If there is a previous Stock Movement (of any status) for the entire In Qty, no new Stock Movement will be created and nothing will be printed.
You can use Access Groups to control who can use this document to create Stock Movements from Productions. To do this, deny access to the 'Stock Movement from Production' Action.

Please click for full details about Stock Movements.

You can use the following fields when you design the Form to be used by the Production Picking List document:

Field in FormPrints (from Stock Movement record)
Header Fields (these print once per Stock Movement)
From AddressAddress of From Location from the Location record. This will be printed on separate lines, so you should specify a Line Height for this field
From ContactContact of From Location from the Location record
From Fax NumberFax of From Location from the Location record
From LocationFrom Location
From NameName of From Location from the Location record
From TelephoneTelephone of From Location from the Location record
Payment Number for RussiaPrints the No. of the Stock Movement with the first three characters removed
PersonName of the Person printing the document, from their Person record
Stock Serial NumberNo.
To AddressAddress of To Location from the Location record. This will be printed on separate lines, so you should specify a Line Height for this field
To ContactContact of To Location from the Location record
To Fax Fax of To Location from the Location record
To LocationTo Location
To NameName of To Location from the Location record
To PhoneTelephone of To Location from the Location record
Row Fields (these print once per row, so remember to specify a Line Height)
Alternative CodeAlternative Code from the Item record
BarcodeBarcode from the Item record
Catalog Serialnumber (K-xxxx) If the first character of the Item Number is "K", prints the No. of the Stock Movement with "K-" as a prefix. Otherwise, prints the No.
Commodity CodeCommodity Code from the Item record
Conversion 1Conversion 1 from the Item record
Conversion 2Conversion 2 from the Item record
Delivered UnitUnit from the Item record
DepthItem Depth from the Item record (two decimal places)
Description 1Description
EU CodeCommodity Code from the Item record
FIFOR. Old Unit Pr. (number of decimal places determined by the Round Off setting in the System module)
HeightItem Height from the Item record (two decimal places)
Item Barcode BC39Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Item Barcode EAN 13Barcode from the Barcodes setting in the Stock module, or Barcode or Item Number from the Item record, printed using the EAN 13 barcode format. You should give this field a Style that uses an appropriate EAN 13 barcode font
Item CodeThe full Item Number, including any portion representing Varieties. For example, if the Item Number is "10126.GRE.SM", "10126.GRE.SM" will be printed
Item VarietiesThe portion of the Item Description representing Varieties. For example, if the Item Description is "Shirt, Green, Small", "Green, Small" will be printed. If the Item does not have Varieties, nothing will be printed
Item Without VarietiesThe basic Item Number, without any portion representing Varieties. For example, if the Item Number is "10126.GRE.SM", "10126" will be printed
Department on Item RecordDepartment from the Item record
Ordered QuantityReq. Qty (number of decimal places determined by the data e.g. "1.00" will be printed as "1", "1.50" will be printed as "1.5", etc)
Production NumberFor Production
RoutingRouting from the Production
Quantity Conversion 1, Quantity Conversion 2, Quantity Conversion 3If the Item record has a Conversion 1 and a Conversion 2, these fields print the relevant quantities. Please refer to the description of these fields in the 'Items and Pricing' manual for details and an example. You should set the Format to 1 in these fields.
Row NumberRow number
Sales DepthSale Depth from the record in the Batch Specifications setting in the Stock module for the Item/Serial Number combination (two decimal places)
Sales HeightSale Height from the record in the Batch Specifications setting in the Stock module for the Item/Serial Number combination (two decimal places)
Sales WidthSale Width from the record in the Batch Specifications setting in the Stock module for the Item/Serial Number combination (two decimal places)
Serial Number bc39 Serial No., printed using the Code 39 barcode format. You should give this field a Style that uses a Code 39 barcode font
Serial Number (serienr) Serial No.
Shelf CodeShelf Code from the Item record
Supplier Address 1If the Item has a Default Purchase Item, the first line of the Invoice Address of the Supplier in that Purchase Item
Supplier Address 2If the Item has a Default Purchase Item, the second line of the Invoice Address of the Supplier in that Purchase Item
Supplier Address 3If the Item has a Default Purchase Item, the third line of the Invoice Address of the Supplier in that Purchase Item
Supplier CodeIf the Item has a Default Purchase Item, the Contact Number of the Supplier in that Purchase Item
Supplier Item No. If the Item has a Default Purchase Item, the Supplier's Item Number in that Purchase Item
Supplier NameIf the Item has a Default Purchase Item, the Name of the Supplier in that Purchase Item
UnitIf the Item has a Unit, the correct translation of the Unit Name from the Units setting for the Language of the Production Operation
VolumeVolume from the Item record (two decimal places)
WeightWeight from the Item record (two decimal places)
WidthItem Width from the Item record (two decimal places)

Please click here for details of the standard fields that you can also include in the Form. In particular, you may want to include the "Date" field (the date when the document was printed) if you want a date to be printed.

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Documents in the Production module:

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