Introduction to the Asset Status Register
You should add records to the Asset Status register when you want to move an Asset to a different Department and when you want to change the Person responsible for an Asset. The original record in the
Asset register will not be updated, so the entering of dated records in the Asset Status register means that a history of each Asset can be built up. You can see this history in the
Asset History report and by selecting the
'Asset History' function from the Operations menu (Windows/macOS) or Tools menu (iOS/Android) when viewing an individual Asset.
You can also use the Asset Status register when you need to carry out a stocktake of your Assets. It is recommended that you use the following procedure:
- Print a stock list of your Assets using the Stocktaking List - Assets report. This is effectively a print-out of the Asset Status record(s) containing the results of the previous stocktake and contains spaces in which you can note the actual stock figures that you count during the stocktake. Assets that have never been included in a stocktake (i.e. in an Asset Status record of Type "Inventory") will also be listed in the report.
- Once you have carried out the stocktake, you should enter the results to a new record in the Asset Status register in which the Type is "Inventory". In many cases, you can accomplish this most easily by duplicating the record representing the previous stocktake.
- Once you have approved the new Asset Status record, you can enter any discrepancies either in a Disposal or, more likely, in a new Asset Status record, depending on the reason for the discrepancy. For example, if you found a particular Asset in a different Department to that in which it is recorded as being stored, you can move it using an Asset Status record in which the Type is "Movement". If an Asset is lost, enter a Disposal in which the Type is "Write-off".
Please refer to the following pages for more details about the Asset Status register in Standard ERP:
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