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Juhend HansaWorld Enterprise'i versioonile 2024-03-16  

Entering a Purchase Invoice

To enter a new Purchase Invoice, open the 'Purchase Invoices: Browse' window as described here and select 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). You can also use the Ctrl-N (Windows) or ⌘-N (Mac OS X) keyboard shortcut. Alternatively, highlight a Purchase Invoice similar to the one you want to enter and select 'Duplicate' from the same menu. If you don't want to open the 'Purchase Invoices: Browse' window before creating a new record, you can also use the + menu in the Navigation Centre (all platforms).

The 'Purchase Invoice: New' window will be opened, empty if you selected 'New' or containing a duplicate of the highlighted Purchase Invoice. In the case of the duplicate, the Invoice and Transaction Dates of the new Purchase Invoice will be the same as those in the original Purchase Invoice, and the Supplier Invoice Number will not be copied.

Complete the Purchase Invoice record as appropriate and as described on the following pages, then save it using the [Save] button (Windows/Mac OS X) or by tapping √ (iOS/Android) and close the window by clicking the close box (Windows/Mac OS X) or tapping < (iOS/Android). Then, close the browse window using the close box or < again.

Since the amount of information stored about each Purchase Invoice will not fit on a single screen, the Purchase Invoice window has been divided into six cards. At the top of each is the header. This contains the Purchase Invoice Number, the Supplier's Number and Name, and other information. There are six named buttons ('tabs') in the header.

By clicking the tabs you can navigate between the cards, and always go directly to a certain card. The header is always visible, so you can always see which Supplier's Purchase Invoice you are working with.

If you are using iOS or Android, there will only be two tabs, marked 'Items' and 'Details'. If you tap 'Details', you will see every card except 'Costs' arranged vertically on screen. You can scroll down to see each one, or you can jump to any card by tapping on any tab and selecting the tab you want to go to.

If you have the Purchase Orders and/or Stock modules, it is likely that you will create many Purchase Invoices remotely from Purchase Orders and Goods Receipts. If so, you will find that most of the fields in such a Purchase Invoice will contain information carried over from the originating Purchase Order or Goods Receipt.

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The Purchase Invoice register in Standard ERP:

• Introduction
  

• Entering a Purchase Invoice, including:
  
  • Header
    

  • 'Terms' card
    

  • 'Costs' card
    

  • 'Currency' card
    

  • 'Comment' card
    

  • 'Accounts' card
    

  • 'Inv. Address' card
    

  • 'Payment Planning' card
  
  
• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu
  

• Create menu

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for Standard ERP manual

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