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This text refers to program version 4.2  

Nominal Ledger Transactions from Work Sheets

If you are maintaining stock valuations in the Nominal Ledger (i.e. you are using Hansa's cost accounting facilities), you should have Nominal Ledger Transactions generated when a Work Sheet is approved. This will update these stock valuations when you remove spare parts or other Stocked Items from stock to effect the repair. Such Nominal Ledger Transactions will be generated automatically if you have so determined in the Sub Systems setting in the Nominal Ledger. If you are maintaining stock valuations in the Nominal Ledger, you must use this option because these valuations will not be updated from Invoices.

The Account credited by such Transactions is determined as follows:

1. The Stock Account for the specified Location will be credited.
   

2. If this is blank, or no Location has been specified, and if the Use Item Groups for Cost Accounts option in the Cost Accounting setting (Stock module) is on, the Stock Account for the Item Group to which the Item belongs will be credited.
   

3. In all other cases, the Stock Account on the 'Stock' card of the Account Usage S/L setting will be credited.

The Account debited by such Transactions is determined as follows:

1. The Cost Account for the Item will be debited.
   

2. If this is blank and the Use Item Groups for Cost Accounts option in the Cost Accounting setting is on, the Cost Account for the Item Group to which the Item belongs will be debited.
   

3. If the Use Item Groups for Cost Accounts option in the Cost Accounting setting is off, or the Item does not belong to an Item Group, the Stock Cost Account specified on the 'Stock' card of the Account Usage S/L setting will be debited.

The values posted are calculated using the Cost Model, Delivery defined in the Cost Model setting in the Sales Ledger.

No Items that are Plain or Service Items will be included in the Nominal Ledger Transaction. Although stock quantities for such Items are maintained, stock values are not.

Any Objects specified on the 'Contact' card of the Work Sheet will be assigned to the debit posting to the Cost Account. By default, these Objects will be copied from the 'Del Terms' card of the Service Order, and these in turn will be copied from the Sales Objects field on the 'Accounts' card of the Customer. Any Objects specified for the Items in the Work Sheet will also be assigned to the debit posting to the Cost Account. These Objects are not visible in the Work Sheet record.

Shown below is an example of a Nominal Ledger Transaction generated from an approved Work Sheet:

Once the Transaction has been generated, you can look at it straight away using the 'Open NL Transaction' function on the Operations menu.

Please click here for a full discussion of cost accounting.

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