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This text refers to program version 4.0  

Nominal Ledger Transactions - Calculate Field

This function on the Operations menu of the Transaction record will be used for Transactions that are not in the home Currency.

In such cases, if a Currency and conversion rate are specified before an amount is entered in the home Currency to the Base 1 Debit or Credit field on flip A, in Base Currency 2 to the Base 2 Debit or Credit field on flip B or in the foreign Currency to the Cur. Debit or Credit field on flip C, a Currency conversion will take place automatically.

However, if an amount is entered before conversion rates have been specified, or if it is necessary to change the Exchange Rate or Base Currency Rate, further Currency conversions will not occur. They can be forced by using this function.

For example, you are entering a Transaction which includes a Debit posting in Norwegian Kroner. You could use one of the following methods, depending on the nature of the Transaction:

• On flip A, enter the Debit amount in the home Currency. Switching to Flip D, enter "NOK" in the Currency field. An Exchange Rate appears, but no figure appears in flip C's Cur. Debit field. Move the cursor to that field and select 'Calculate Field'. An amount in Norwegian Kroner appears.
  

• On flip D, enter "NOK" in the Currency field. Then, enter an amount in Norwegian Kroner to flip C's Cur. Debit field. An amount in the home Currency appears in flip A's Base 1 Debit field. There is no need to use the 'Calculate Field' function, unless you now realise that the Exchange Rate or the Currency is incorrect.

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