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This text refers to program version 4.0  

Transactions in Hansa - Payments

A Payment is the Purchase Ledger equivalent of a Receipt: it is the transaction which occurs when you pay a supplier's Purchase Invoice. In the Nominal Ledger, the raising of a Payment debits the Creditor Account and credits the Bank or Cash Account. Payments are usually entered in the Purchase Ledger, where they are allocated against the appropriate Invoice(s), and the consequences in the Nominal Ledger are handled automatically. Normally, a Payment will generate a Nominal Ledger Transaction like this:

In generating Nominal Ledger Transactions from Payments, the Accounts used are selected as follows.

Creditor Control Account
The Creditor Control Account for the Purchase Invoice being paid will be transferred to the Payment. For details of how this is calculated, please refer to the 'Creditor Control Account' section of the Purchase Invoices page.

If the Payment is not made against a specific Purchase Invoice (i.e. it is an "On Account" Payment), the On Account A/C entered in the Supplier Category or the Account Usage P/L setting (in order of priority) will be debited.

Bank or Cash Account
The Bank or Cash Account posting will be determined from the Payment Modes setting, available in both the Sales and Purchase Ledgers. This is used to store different payment methods, such as cheque, cash, credit card. Each payment method can be attached to a different Account, perhaps reflecting the use of different bank accounts.

If a payment is received in a foreign currency, the Rate Loss, Rate Gain and Rate Round Off Accounts will be used. Cash discounts will be booked to the relevant Cash Discount Accounts. All these accounts are specified in the Account Usage P/L setting.

If any of the Account Numbers refers to a non-existent Account, Hansa, in attempting to generate the Nominal Ledger Transaction, will display the error message: "Transaction could not be generated. Check settings".

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