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This text refers to program version 4.2  

Invalidating Expenses

In some circumstances it can be appropriate to invalidate an Expense record using the 'Invalidate' command on the Record menu of the 'Expense: Inspect' window. This function will remove the Expense record from all reports; any associated Nominal Ledger Transaction will be removed from the Nominal Ledger as well. An invalidated Expense record is easily distinguished because all fields have red lines drawn through them. These red lines are also shown in the 'Expenses: Browse' window.

You cannot invalidate an Expense record if it has not yet been approved, or if its Transaction Date is earlier than the Lock Others date specified in the Locking setting in the System module.

If a Project Transaction has been created from the Expense record, it will be deleted when you invalidate the Expense record. You will not be able to invalidate the Expense record if the Project Transaction has already been invoiced.

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