In some countries, cash transactions need to be recorded using a sequential number series. This function is used to record such transactions in the Cash In register in the Cash Book module. When it is selected, the following window appears, by which a new Cash In record can be created:

A new record is opened in a window entitled 'Cash In: New'. This means that it has not yet been saved. After amendment if necessary, save the record in the Cash In register by clicking the [Save] button in the Button Bar and close it using the close box. If a Payment Mode has been entered in the Payment Terms field of the Invoice, this will be transferred to the Cash In record. Otherwise, a default Payment Mode will be brought in from the Cash Book Settings setting in the Cash Book module. A default Corresponding Mode will also be taken from that setting. If you have not specified any defaults in that setting, you will need to enter Payment and Corresponding Modes to the Cash In record before you can save it. Alternatively, if you no longer require the Cash In record, click [Cancel]. In either case, you will be returned to the Invoice window.

If you check the OK box before saving, this approves the Cash In record. If you have determined that Nominal Ledger Transactions are to be created from Cash In records, one will now be raised (this is specified in the Sub System setting in the Nominal Ledger). You will no longer be able to modify the Cash In record. The Transaction will not include a VAT element even if the Post VAT box in the Cash Book Settings setting has been checked, because VAT will already have been posted from the Invoice.

The Invoice must be saved and approved before a Cash In record can be created.

Cash In records can be created from Invoices of all kinds, but if you want them to be created from Cash Notes (Invoices with Payment Terms of the "Cash" type) only, switch on the Cash Collection option in the Cash Book Settings setting. The Cash Collection option also prevents the creation of more than one Cash In record from an Invoice, and prevents the value of the Cash In record from being changed (i.e. the values of the Invoice and the Cash In record must be the same).

Please click for full details of the Cash In window and of the 'Create Collection Cash In' Maintenance function. This function can be used to create Cash In records from Invoices in batches. It will only create Cash In records from Invoices that are Cash Notes.

The function requires the Cash Book module to be present.

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