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This text refers to program version 7.2  

Operations Menu - Purchase Invoice - Create VAT Correction P/L

This function will only be included on the Operations menu if the VAT Law in the Company Info setting in the System module is set to "Croatian", "Polish", "Serbian", "Slovenian" or "Ukrainian".

In some countries such as Poland, once an Invoice has been posted to the Nominal Ledger, the posting to the Input VAT Account can be moved to a later month. This might be appropriate if the Invoice has been received before the goods have been delivered. This is known as a "VAT Correction" or "VAT Movement". This function provides an easy way of doing this.

Before using this function, carry out the following configuration work:

1. In the VAT Codes setting in the Nominal Ledger, specify an Input A/C Corr. (Input Correction Account) on flip C of each VAT Code.
   

2. Select the Supp. Info. on Trans. option in the Account Usage P/L setting.
   

3. Check the options in the VAT Correction Settings setting in the Sales Ledger. Please refer to your HansaWorld representative for details about this setting.

For the function to have any effect from a particular Invoice, you must first save all changes to the Invoice (use the [Save] button), and the Invoice must have been marked as OK.

When you select the function, a new record will be created in the VAT Corrections P/L setting. It will be opened in a new window, entitled 'VAT Correction P/L: New', meaning that it has not yet been saved.

The Transaction and Correction Dates default to the current date. Enter the new date for the VAT posting in the Trans. Date field in the header. The Correction Date is used in Ukraine only to record the date when the Correction was issued by the Supplier. Make any other changes that are necessary and, when you are sure the VAT Correction record is complete and correct, tick the OK box in the footer and save the record.

The results in the Nominal Ledger will be twofold:

1. In the Transaction created from the original Invoice, the posting to the Input VAT Account will be replaced by one to the Input VAT Correction Account:
   

   

2. A new Transaction will be created from the VAT Correction record, reversing the posting to the VAT Correction Account and debiting the Input VAT Account.
   

   

3. If you created the VAT Correction record from a Credit Note, the postings will usually be reversed, so that the VAT Correction Account will be debited and the Output VAT Account will be credited. The exception is if you are using the Negative Amounts option in the Transaction Settings setting in the Nominal Ledger. In this case, negative amounts will be credited to the VAT Correction Account and debited to the Output VAT Account.

You can view past VAT Correction records using the VAT Corrections P/L setting in the Purchase Ledger. You can also enter new records in the setting: type the Invoice Number into the new record to bring in the details of the Invoice.

After you have marked the VAT Correction record as OK and saved, you will still be able to change the Transaction Date if necessary. To do this, open the record, choose 'Update Trans. Date' from the Operations menu and enter the new date in the Trans. Date field. You can also invalidate a VAT Correction record by selecting 'Invalidate' from the Record menu.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Examples
  

• Preliminary Booking
  

• Inspecting Purchase Invoices, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Purchase Invoices
  

• Error Messages
  

• Printing Purchase Invoices
  

• Accruals in the Purchase Ledger
  

• Cash Notes in the Purchase Ledger
  

• Crediting Purchase Invoices
  

• Operations menu, including:
  
  • OK
    

  • Invoice Status
    

  • Balance
    

  • Add Retention
    

  • Add Withholding Tax
    

  • Open E-Purchase Invoice pdf
    

  • Open NL Transaction
    

  • Open Preliminary NL Trans.
    

  • Send for Approval
    

  • Cancel Approval Request
    

  • Connect to Prepayment
    

  • Create Activity
    

  • Create Asset
    

  • Create Cash Out
    

  • Create Credit Note
    

  • Create Internal Invoice
    

  • Create VAT Correction P/L
    

  • Not Reconciled POs
    

  • Item Search
    

  • Print Cash IN-OUT
    

  • Open Tax Matrix

Download:

• PDF document describing the Purchase Invoice register

Go back to:

• Home page for Purchase Ledger manual
  

• Home page for HansaWorld Enterprise manual

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