Inspecting and Approving Purchase Invoices

If the Invoice was not approved when it was entered, it must be approved now in order to commit it to the Purchase Ledger, and, if so defined in the Sub System setting in the Nominal Ledger, for the Nominal Ledger Transaction to be generated. The approval also causes the Invoice record to be locked, so that it cannot be altered after this point. Payments can only be issued against approved Purchase Invoices.

There are two ways to approve an Invoice:

  1. When viewing a Purchase Invoice, click the OK check box; or

  2. Highlight one or more Invoices in the 'Purchase Invoices: Browse' window and select 'OK' from the Operations menu.