Reports in the General Ledger - Profit & Loss
The Profit & Loss report shows the sales turnover achieved by your company in the specified period. It also shows the total cost of sales and thus the gross profit, and the total overheads and thus the net profit of your business.
When printed to screen, the Profit & Loss report has the Books by HansaWorld Drill-down feature. Click on the Account Number of any Account in the report to open the General Ledger Report for the same Account and period. When in the General Ledger report, you can click on any Transaction Number to open an individual Transaction record.
Definition
The content of the Profit & Loss report is defined in the same way as the Balance Sheet. Please refer to the Balance Sheet page for full details.
Printing a Profit & Loss Report
After ensuring you are in the General Ledger, click the [Reports] button in the Master Control panel and then double-click 'Profit & Loss' in the 'Reports' list. The 'Specify Profit & Loss Report' window is opened.
- Period
- Paste Special
Reporting Periods setting, System module
- The report period: enter the start and end dates separated by a colon (:). The first period in the Reporting Periods setting is the default.
- Accounts
- Use these options to choose how you want the Accounts to be printed in the report.
- All
- This option will list all the Accounts that have been included in the Profit & Loss report definition.
- Used only
- When you use this option together with the Net Change Comparison, the report will only list Accounts that have been used. This includes Accounts that have balances brought forward from a previous period but that have not been used in the report period, and Accounts that have been used in the period in such a way that they have no closing balances.
- When you use this option together with the Previous Year or Previous Result Comparisons, the report will list Accounts that have a closing balance either in the report period or in the same period last year.
- Groups only
- This option does not print balances for individual Accounts. Instead, it simply prints an overall balance for each line in the Profit & Loss report definition.
- Used Groups only
- This option only prints balances for lines in the Profit & Loss report definition that have been used.
- Comparison
- Select one option for the comparison column in the report.
- Net Change
- This option compares the report period with the Year To Date.
- Previous Year
- This compares the report period with the same period last year, showing the difference between the two periods as a percentage.
- Previous Result
- This compares the report period with the same period last year, but does not show the difference between the two periods.
- List Transaction Nos
- With this box checked, the Transaction Numbers of all Transactions that fall within the reporting period, together with debit and credit totals, will be listed at the bottom of the report.
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