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This text refers to program version 6.2  

Inspecting and Approving Purchase Invoices

If you did not approve a Purchase Invoice when you entered it, you must approve it at a later time in order to commit it to your Accounts Payable, and, if so defined in the Sub Systems setting in the General Ledger, for the General Ledger Transaction to be generated. Approval also causes the Invoice record to be locked, so that you cannot change it after this point. You can only issue Payments against approved Purchase Invoices.

There are two ways to approve an Invoice:

1. When viewing a Purchase Invoice, click the OK check box and then [Save]; or
   

2. Highlight one or more Invoices in the 'Purchase Invoices: Browse' window and select 'OK' from the Operations menu.

In multi-user systems, you can use Access Groups to control who can approve Purchase Invoices and Purchase Credit Notes. To do this, deny access to the 'OKing Purchase Invoices' and 'OKing Purchase Credit Notes' Actions respectively.

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In this chapter:

• Introduction
  

• Entering a Purchase Invoice
  

• Entering a Purchase Invoice - Example
  

• Inspecting and Approving Purchase Invoices
  

• General Ledger Transactions from Purchase Invoices
  

• Cash Notes
  

• Crediting Purchase Invoices
  

• Operations menu

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• Home page for Books by HansaWorld manual

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