Create Menu - Receipts - Receipts Suggestion
This page describes the 'Receipts Suggestion' function on the
Create menu in the 'Receipts: Browse' window. If you are using iOS or Android, the 'Receipts Suggestion' function is on the + menu.
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The 'Receipts Suggestion' command finds Invoices that are due for payment and initiates the payment process by adding them to a new Receipt record.
When you select the 'Receipts Suggestion' function from the Create or + menu, the 'Create Receipts Suggestion' window illustrated below will open. Use this window to specify the Invoices that you expect to be paid, and then click (Windows/Mac OS X) or tap (iOS/Android) the [Run] button to create the Receipt record.
The function will create a single Receipt record in which every Invoice due for payment during the specified period will be included.
- Due Date in Period
- Paste Special
Reporting Periods setting, System module
- The function will create a single Receipt that will include all open Invoices that have Due Dates falling in the period that you specify here.
- Customer
- Paste Special
Customers in Contact register
- Range Reporting Alpha
- Specify here the Customer whose Invoices you wish to have included in the Receipt. You can also specify a range of Customers, separated by a colon (:). Leave the field empty if you expect to receive payment from every Customer.
- Category
- Paste Special
Customer Categories setting, Sales Ledger
- If you want Invoices issued to Customers belonging to a particular Customer Category to be included in the Receipt, specify that Category here.
- Classification
- Paste Special
Contact Classifications setting, CRM module
- Enter a Classification Code in this field if you want Invoices issued to Customers with a certain Classification to be included in the Receipt. If the field is empty, Invoices issued to all Customers, with and without Classifications, will be included in the Receipt. If you enter a number of Classifications separated by commas, only Invoices issued to those Customers featuring all the Classifications listed will be included.
- Payment Term
- Paste Special
Payment Terms setting, Sales/Purchase Ledger
If you need Invoices with a particular Payment Term to be included in the Receipt, specify that Payment Term here.
- Currency
- Paste Special
Currency register, System module
- If you need Invoices that were issued in a particular Currency to be included in the Receipt, specify that Currency here. If you leave this field blank, Invoices in all Currencies will be included in the Receipt.
- Receipt Payment Mode
- Paste Special
Payment Modes setting, Sales/Purchase Ledger
- Specify the Payment Mode that you want to be used in the Receipt created by the function. If you leave this field empty, the first Payment Mode in the Payment Modes setting will be used.
- Receipt Date
- Paste Special
Choose date
- Specify the date that you want to be used in the Receipt created by the function. If you leave this field empty, the current date will be used.
The Receipt created by the function will not be marked as OK, so the Invoices will remain open (i.e. unpaid). After running the function, locate the new Receipt in the Receipt register and check it (e.g. remove the Invoices that in fact were not paid, and change the Received Values in the case of any partial payments). Then, mark it as OK and save in the usual way. This will ensure the Invoice(s) being paid will no longer be treated as open.
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The Receipt register in Standard ERP:
Go back to:
Introduction to the Receipt Register
