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Este texto se hace referencia a la versión del programa 4.2  

Consolidation

Hansa's Consolidation module is designed so that information in Daughter Companies can be made available to certain reports in the Mother Company without the need physically to transfer any Daughter Company information to the Mother Company. This makes it very easy to produce consolidated reports, and removes the risk of error inherent in copying information from one Company to another.

However, the requirement to have the Mother and Daughter Companies in the same database may not be practical in every case. Where this is so, you can use this function to export Transaction information from a Daughter Company to a text file. You can then import this text file to the Mother Company, which could be in a different database.

Before you use this function in a Daughter Company, it is recommended that you produce a Consolidation Report. This will show what will be included in the text file.

You should produce the export from each Daughter Company. You can then import each export file to the Mother Company using the 'Automatic' or 'Automatic manual file search' Import options in the System module.

The file produced by this function will not contain individual Transactions. Instead, it will contain a single record, with balances for each Account. You can import this record to the Transaction register or to the Simulation register: if you are not using the Preliminary Transactions feature, it might be advisable to import to the Simulation register for final checking. You can easily convert the Simulation into a Transaction using the 'Transactions' function on the Operations menu of the 'Simulations: Browse' window.

The imported record will have a separate row for each Account balance. The balance of a Daughter Company Account that has a Consolidation Account specified will be posted to that Consolidation Account in the Mother Company. Otherwise, the balance will be posted to the Mother Company Account with the same Account Code as the Daughter Company Account. Any Accounts used in the export file but not present in the Mother Company will be added to the Mother Company's Account register.

If you have used the Main Owner Percentage register to record partial ownership of the Daughter Company, the balance for each Account whose Reduce Minorities box has been checked will be reduced to the correct percentage.

Any Objects used in the Daughter Company will not be included in the export file. The imported record will not have any Objects, unless you specify one in the Cons. Object field in the 'Specify Consolidation Export' window.

If the record does not balance when it is imported, the import routine will add a balancing posting to the end of the Transaction or Simulation. This posting will use an Account created by the routine for the purpose, with an Account Code of "9999". This will most commonly occur when the Reduce Minorities box has been checked for some Accounts only.

If you are using different Currencies in the Mother and Daughter Companies, you must make sure that one Currency (the "Group Currency") is used as a Base Currency in both Companies. In the Consolidation Settings in each Company, you should specify whether the Group Currency is being used as Base Currency 1 or 2 in that Company. All figures in the export file will be in the Group Currency. If you are using different Currencies and will be consolidating using this export function, it is recommended that you use the Mother Company for consolidation purposes only: it should not have any Transactions of its own.

Period

Paste Special    Reporting Periods setting, System module

Enter the start and end dates for the period to be covered by the export, separated by a colon.

Accounts

Paste Special    Account register, Nominal Ledger/System module

Range Reporting    Alpha

Specify here the Accounts whose balances are to be included in the export file. Accounts will be included in the export file if their Account Code is within the specified range but their Consolidation Account is outside this range.

Object

Paste Special    Object register, Nominal Ledger/System module

If you enter an Object here, the Account balances in the export file will be calculated from Transaction rows with that Object. If you enter a number of Objects separated by commas, balances will be calculated from Transaction rows featuring all the Objects listed.

Note that the Object(s) specified here is used for search purposes only: it will not be included in the export file itself. If this is required, enter the Object(s) in the Cons. Object field below as well.

Rate

If the Mother Company has a different home Currency to the Daughter Company, enter an appropriate exchange rate here. The exchange rate should represent the quantity of the home Currency of the Mother Company that can be purchased with 100 units of the Currency of the Daughter Company. When the export is imported to the Mother Company, all Account balances will be converted to the Mother Company's home Currency using this exchange rate.

Cons. Object

Paste Special    Object register, Nominal Ledger/System module
Any Object specified here will be attached to each Account balance in the record created when the export file is imported to the Mother Company. This means that it will be easy to report from the Mother Company on each Daughter Company using Objects. This might be useful if, for example, the Daughter Companies have different VAT Numbers.

You can specify several Objects, separated by commas. If any Object specified is the head of an Object hierarchy, all members of the hierarchy will appear in the export file.

Date

Paste Special    Choose date

When the export produced using this function is imported to the Mother Company, it will be as a record in the Transaction or Simulation registers (determined by the Export As options below). The date entered here will be used as the Transaction Date.

Text

Enter here any descriptive text which will appear in the Text field of the Transaction or Simulation record when imported to the Mother Company.

Backup Comment

Use this field to enter a description of the back-up file (up to 40 characters are permitted). This description will be shown in the list of importable files shown by the 'Imports' function.

Values

Use these options to determine how the values contained in the export file are to be calculated.

Export as

When the export file produced using this function is imported to the Mother Company, a record in the Transaction register or in the Simulation register will be created. Use one of these options to determine which.

Including Simulations

Click this check box if you want the calculation of the Account balances to be exported to include simulated transactions.

Used Accounts Only

Use this option to restrict the export to Accounts that have been used in the period specified. This includes Accounts that have balances brought forward from a previous period but that have not been used in the report period.

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