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Search HansaManuals.com HansaManuals Home >> Standard ERP >> Items and Pricing >> Item Register Previous Next Entire Chapter in Printable Form Search This text refers to program version 4.0 Operations Menu - Item Status This function provides instant feedback for each Item concerning the quantity in stock, the quantity on order, how many can be shipped and the current gross profit.The function is available from both the 'Items: Browse' and 'Items: Inspect' windows, as well as on the Operations menus for Sales Orders, Purchase Orders, Invoices, Deliveries, Stock Depreciation records and Stock Movements. When you select this function, the 'Item Status' window is opened. This window is different from other windows because it always "floats" on top of other windows, even when those windows are active.
When you open the 'Item Status' window from other windows, for example, from an Invoice or Order, it displays information about the Item in the row containing the cursor. As you move the insertion point to different rows, the data in the 'Item Status' window is immediately updated. If you then select 'Paste Special' from the Item Number field of an Invoice or Order row and highlight an Item in the 'Paste Special' window, the 'Item Status' window is updated to show values for the Item highlighted. The Stock, Stock 2 and Order figures can be updated (i.e. reduced by the quantity delivered) when Deliveries are created or when they are approved. This is controlled using the Decrease Available on Deliveries options in the Stock Settings setting in the Stock module. The Shippable figure is reduced by the quantity ordered as soon as a new Order is saved, so it assumes that stock is immediately allocated to that Order. The Purchase Order figure includes both approved and unapproved Purchase Orders. Goods Receipts will update the Stock, Stock 2, Shippable and Purchase Order figures when they are approved. The Stock 2 figure is the quantity in stock expressed using a second unit of measurement: it will only be shown for Items that have a Unit 2 and a Unit Coefficient specified on their 'Stock' cards. If an Item has Varieties, click the [Var] button to produce a report showing the quantity of each Variety in stock. More details about how Varieties are dealt with in the 'Item Status' window can be found here. When used from the Invoice, Order and Quotation screens, the GP and GM figures show the Gross Profit and Gross Margin (%) for the row containing the cursor. The Disc. U. Pr. field will show the Unit Price after any Discount. In other circumstances, these fields will be blank. You can move the window and put it where you want on the screen. Use the Window menu (Windows) or the ⌘-Shift-S keystroke (Macintosh) to ensure it is opened in that position the next time it is used. You can choose to have the 'Item Status' window opened automatically whenever you open a record window whose Operations menu features the 'Item Status' function. To do this, use the Show Item Status option in the Item Settings setting in the Sales Ledger. |
