Batch Specifications

You can use this setting to administer Best Before dates for perishable goods.

In the case of Items purchased by your company for resale, Batch Specification records can be created automatically from the Goods Receipt register. This will occur if you specify a Best Before date in the Goods Receipt, but only for Items that are Serial Numbered, either at Batch level or at Unit level.

In the case of Items produced or assembled by your company, you should first construct these Items in the Production register (in the Production module), where you can allocated self-generated Serial Numbers to them. Then, you can enter records to this setting manually with appropriate Best Before dates. The Items must have Serial Numbers, because the Serial Number connects a Best Before date to an individual Item or batch of Items.

When the time comes to deliver perishable Items to your Customers, if Batch Specification records have been created using either of the methods described above, when you enter a Serial Number in a Delivery record, the appropriate Best Before date will be brought in automatically. If you want this date to be printed on delivery documentation, include the "Best Before Date" field in your Form design. If you want to prevent the sale of Items that have passed their Best Before date, use the Batch Status and Batch Quality Control settings in the Service Orders module. To help choose Items that have not reached their Best Before date, you can have Best Before dates shown in the 'Paste Special' list opened from any Serial Number field. To do this, switch on the Show Best Before Dates option in the