You can specify a Room Location in the 'Month Overview of Room Types' window (the first Resource Planner window) so that it only shows the Room Types and Rooms in that Location (and the Room Types in which the Location is blank). You can also specify a Room Location in the 'Overview Rooms' window (the second Resource Planner window) so that it only shows the Rooms in that Location. If you specify a Room Location on the 'Hotel' card in the Local Machine setting in the User Settings module (individually on each client machine), that Location will be used by default whenever you open the Resource Planner on a particular client machine.

If you assign a member of staff to an Access Group in which you have given Full access to the 'Limit User to Hotel Room Location' Action, that member of staff will only be able to book Rooms that are in the Location specified in the Local Machine setting on the machine they are using.

If you will allow hotel bookings to be made online through the Online Reservation App in the Webshop and CMS module, you must add a record to this setting even if you only have one Location, and you should assign each Room Type and Room to that Location.

If you do not see all the fields shown in the illustration, the probable reason is that you have not selected the Hotel Interface option in the Optional Features setting in the System module.

Code: Enter a unique Code for the Room Location. The Code can consist of up to five characters, and you can use both numbers and letters.
Comment: Enter a descriptive name for the Room Location. This will be shown in the 'Room Locations: Browse' window and the 'Paste Special' list and so should be clear enough to make the selection of the correct Room Location easy for all users.
Max. Extra Beds: Enter the total number of extra beds that are available in the Location. These are extra beds that can be moved into any Room in the Location when needed.; When entering a Reservation, you can specify on the 'Booking' card that extra beds will be needed. It will not be possible for the total number of extra beds in all current Reservations in the Location to exceed the Max. Extra Beds.; If you do not specify a Max. Extra Beds in a Location, you will not be able to add any extra beds to a Reservation for that Location.; If you only have one hotel building and need there to be a check that each Reservation does not exceed the maximum number of extra beds, you should create a single record in the Room Locations setting for that building. Specify a maximum number of extra beds in that record. Then specify that Room Location in each Room record.
Branch: Paste Special Customers in Contact register; Use this field to connect the Room Location to a record in the Contact register. This record should contain details about the Room Location such as the address and contact details.; Whenever you create a Reservation, the Branch will be brought in from the Local Machine setting on the client machine that you are using. When you specify the Room, this default will be overwritten by the Branch in the Room's Location. Branch details such as the address will then be printed on Reservation documents if you have included the various Branch fields in your Form Templates.

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Go back to:

Home page for Settings in the Hotel module
Home page for Hotel manual
Home page for Standard ERP manual

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