Varieties and Barcodes

As the Item register will only contain one record for an Item with Varieties, it is only possible to enter one Barcode for such an Item. If you need separate Barcodes for each Variety, use the Barcodes setting in the Stock module. As with the Barcode in the Item record, you can enter a Barcode from this setting instead of an Item Number whenever you need to use a Variety (in Orders or Invoices, for example).

To define a new Barcode, first move into the Stock module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Settings] button that's also in the Navigation Centre and double-click 'Barcodes' in the resulting list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Barcodes' in the 'Settings' list. The 'Barcodes: Browse' window will appear. You can add a new record by selecting 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). When the record is complete, save it by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. To close it without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Enter the Barcode of the Variety here. You can only enter one record for a particular Barcode.

If you need to ensure that each Barcode contains at least a certain number of characters, enter this number in the Barcode Length field in the Item Settings setting in the Sales Ledger. Any Barcodes with fewer than this number of characters will be given the appropriate number of leading zeroes when you save the record. For example, if your Barcode Length is five, a Barcode of "4256" will be converted to "04256".

Paste Special    Item register
Specify the Item using the 'Paste Special' function or by entering the Item Number. Having done this, activate 'Paste Special' once again to specify the Variety, as described in step 2 on the Using 'Paste Special' with Items with Varieties page.

The Variety Name will appear here after you have specified the Item and Variety Number in the field above.
You can also generate Barcodes for Varieties automatically. This will be useful if you produce the Varieties yourself instead of buying them in (in which case they will already have Barcodes). If you want to use this feature, follow these steps:
  1. Select the Automatically Create New Barcode option in the Variety Settings setting in the Stock module.

  2. Change to the Sales Ledger and open the Item Settings setting:

    Barcode Length Excl. Checksum
    Specify the number of digits that should be included in every Barcode, excluding the final checksum digit.

    Assigned Barcode No.
    Specify the country number and your manufacturer code, concatenated to form a single number that will be used in the new Barcodes. You will be given a manufacturer code when you purchase an EAN licence. In the example illustration, 50 is the country number for the United Kingdom and 12345 is the manufacturer code.

    Start Barcode From
    Enter the first number in the Barcode number sequence. Ensure you enter the correct number of leading zeros (in the example illustration, the four leading zeros will produce a 13-digit Barcode, as specified in the Barcode Length field above and conforming to the EAN-13 standard).

  3. When you first use a Variety in a Quotation, Purchase Order or Sales Order and save the record, a Barcode will be generated for that Variety, made up of the country number, the manufacturer code, the product code and a check digit.


Varieties in Standard ERP:

Go back to: