Defining Varieties - Variety Sets

The Variety Sets setting will be useful if you have many Items that use the same set of Variety Groups (i.e. the same Variety Mask). For example, you might sell many different styles of trousers (e.g. jeans, slacks, chinos, suit trousers). Each style of trouser will have its own Item record. All styles of trousers will have the same three Variety Groups (Waist Size, Fit and Leg Length). If you enter a record in the Variety Sets setting in which you list the three Variety Groups, you won't need to remember them each time a new style of trouser becomes available and you need to enter a new Item record. Instead, you can choose the relevant Variety Set using 'Paste Special' from the Variety Mask field in the Item record. This will ensure all three Variety Groups will be attached to the new style of trouser in the correct order. Similarly, when creating a new Variety Mask, you can choose the relevant Variety Set using 'Paste Special' from the Mask field.

To define a new Variety Set, first ensure you are in the Stock module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Settings] button that's also in the Navigation Centre and double-click 'Variety Sets' in the resulting list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Variety Sets' in the 'Settings' list. The 'Variety Sets: Browse' window will appear, showing the Variety Sets that you have previously entered. You can add a new record by selecting 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). When the record is complete, save it by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. To close it without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Enter a code by which the Variety Set can be identified. You can use up to ten characters.

Paste Special    Item Variety Groups setting, Stock module
List here the Variety Groups that are to be included in the Variety Set.

You can enter as many Variety Groups as necessary, separated by commas. If you need to use 'Paste Special' to enter several Variety Groups, type the comma before opening the 'Paste Special' list. This will cause the next Variety Group to be added to those already entered. Otherwise, the previous Variety Group will be overwritten.

In the example illustration, we have defined a Variety Set to be used with trousers, consisting of three Variety Groups: Fit, Leg Length and Waist Size. Whenever we enter a new Item record for a new type of trouser, we can access this Variety Set using 'Paste Special' from the Variety Mask field. This will bring these three Variety Groups into the new Item record, helping ensure the correct Variety Groups are there and in the correct order.

Specify a name for the Variety Set. This name will be shown in the 'Paste Special' list: it should therefore be descriptive enough to make the selection of the correct Variety Set easy for all users.

Varieties in Standard ERP:

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